Hybrid Office & Logistics Coordinator

Pattonair Poland Sp. z o.o.; Wrocław; Hybrid; PLN 81,000 - 107,000; Full time

Benefits offered by this job

Luxmed medical care

UNUM group insurance

Multisport card

Holiday allowance

Employee discounts

Job summary

Incora is seeking a Business Support – Office and Administration in Wrocław to help run our Shared Services Centre for 200+ employees. You will manage reception, coordinate office services, and support two local warehouses remotely, while organizing engagement activities.

You will need strong communication, proactive attitude, and ability to juggle priorities, with Polish and English fluency; prior admin or facilities experience is preferred.

Qualifications

• Strong communication and organizational skills.
• A proactive, practical approach and confidence to take action.
• Ability to work independently and manage several priorities.
• Willingness to call suppliers, follow up and find solutions.
• Comfortable communication in Polish and English.
• Previous administrative or facilities experience.

Responsibilities

• Manage the reception area and act as the first point of contact for employees, visitors, candidates, and new starters.
• Coordinate office services, meeting rooms, access cards, correspondence and couriers.
• Order and manage office, kitchen, and warehouse supplies while maintaining relationships with external vendors and service providers.
• Coordinate cleaning services, minor repairs and workplace requests.
• Support two local warehouses with purchasing, supplies and vendor coordination.
• Organize internal events and employee engagement activities.
• Manage invoices, contracts and other administrative records.
• Support selected business and workplace improvement projects.
• Assist with workplace health and safety activities following appropriate training.
• Ensure a professional, welcoming, and efficient office environment for all employees and visitors.

Skills

Strong communication

Organizational skills

Proactive approach

Independent work

Vendor coordination

Polish and English

Administrative experience

Job description

Incora is seeking a Business Support – Office and Administration in Wrocław to help run our Shared Services Centre for 200+ employees. You will manage reception, coordinate office services, and support two local warehouses remotely, while organizing engagement activities.

You will need strong communication, proactive attitude, and ability to juggle priorities, with Polish and English fluency; prior admin or facilities experience is preferred.