Hybrid Admin & Operations Specialist (Kraków)

SINGU Group; Polska; Hybrid; PLN 84,000 - 123,000; Full time

Benefits offered by this job

Salary range PLN 7.5k–11k

Hybrid work in Kraków

International SaaS company

Ownership and impact

Job summary

SINGU, a fast-growing international SaaS company redefining real estate operations, seeks an Administrative Specialist to keep daily operations running smoothly – office management, logistics and procurement, travel coordination and event support.

This hybrid role is based in Kraków with 3 days in the office. You will handle domestic and international shipments, stock management, supplier liaison, and cross-border projects to enable scalable, reliable processes.

Qualifications

• Experience in administrative or office operations (required).
• Strong organizational skills and the ability to manage multiple tasks and priorities simultaneously.
• Independence, proactivity, and the ability to think ahead without waiting for instructions.
• Attention to detail and reliability when handling documentation, contracts, and data.
• Very good command of Polish (required) and English (C1)

Responsibilities

• Office administration including employee requests, correspondence and shipments (domestic and international).
• Business travel coordination – booking transport and accommodation per travel policy, preparing travel docs, and changes.
• Procurement and logistics – placing office orders, managing stock, liaising with suppliers, timely deliveries.
• Event and team outing support – coordinating logistics, reservations, catering, guest handling, and settlements.
• Documentation and systems – archiving documents in DMS, data entry, handling admin contracts, tracking deadlines.
• Participation in administrative projects – cross-functional collaboration, status reporting, improving processes.
• International scope – work with Polish team, supporting events/equipment for the UK, Cyprus, and Germany.

Skills

Administrative experience

Office operations

Organizational skills

Independence

Attention to detail

Polish (C1)

English (C1)

Job description

SINGU, a fast-growing international SaaS company redefining real estate operations, seeks an Administrative Specialist to keep daily operations running smoothly – office management, logistics and procurement, travel coordination and event support.

This hybrid role is based in Kraków with 3 days in the office. You will handle domestic and international shipments, stock management, supplier liaison, and cross-border projects to enable scalable, reliable processes.