HR Time & Leave Specialist (EMEA)

Hitachi, Ltd.; Kraków; Hybrid; PLN 80,000 - 120,000; Full time

Benefits offered by this job

Flexible work arrangements

Life balance support

Inclusive culture

Job summary

Hitachi Digital is seeking an HR Advisor for the Absence & Time Tracking center within the GPS team. You will manage employee absences and time tracking across multiple countries, ensuring data accuracy and legal compliance across EMEA.

The role focuses on Poland but supports broader EMEA, handling leave processes, HR system entries, and payroll coordination while maintaining GDPR standards and data integrity.

Qualifications

• Experience in HR operations, leave management or time tracking in a multi-country EMEA environment.
• Knowledge of Workday, Oracle, SAP or similar HRIS.
• Strong understanding of local labor law across EMEA.
• Excellent written and verbal English.
• Ability to protect data privacy under GDPR.

Responsibilities

• Act as Subject Matter Expert for leave management and time tracking, focusing on Poland and supporting the broader EMEA region.
• Review and validate employee absences and ensure accurate system entries and approvals.
• Manage end-to-end leave process in HR systems (Workday, Oracle, SAP, etc.).
• Monitor and reconcile absence balances between HR systems and payroll outputs.
• Provide guidance to employees and managers on local leave regulations and documentation.
• Monitor overtime hours and approvals in line with local laws and policy; liaise with Payroll.
• Ensure payroll deadlines and cut-offs are met; manage open cases to prevent post-deadline adjustments.
• Prepare monthly/quarterly reports on absence trends and utilization.

Skills

Leave management

Time tracking

Operational excellence

Analytical thinking

Customer focus

Confidentiality

Team collaboration

Continuous improvement

Communication skills

Technical proficiency

English language

Education

Bachelor's in HR/Business Admin/Law

Tools

Workday

Oracle HR

SAP

Excel

Job description

Hitachi Digital is seeking an HR Advisor for the Absence & Time Tracking center within the GPS team. You will manage employee absences and time tracking across multiple countries, ensuring data accuracy and legal compliance across EMEA.

The role focuses on Poland but supports broader EMEA, handling leave processes, HR system entries, and payroll coordination while maintaining GDPR standards and data integrity.