HR Advisor Absence & Time Tracking

Hitachi, Ltd.; Kraków; Ibrido; PLN 80.000 - 120.000; Tempo pieno

Vantaggi offerti da questo lavoro

Flexible work arrangements

Life balance support

Inclusive culture

Descrizione del lavoro

Hitachi Digital is seeking an HR Advisor for the Absence & Time Tracking center within the GPS team. You will manage employee absences and time tracking across multiple countries, ensuring data accuracy and legal compliance across EMEA.

The role focuses on Poland but supports broader EMEA, handling leave processes, HR system entries, and payroll coordination while maintaining GDPR standards and data integrity.

Competenze

• Experience in HR operations, leave management or time tracking in a multi-country EMEA environment.
• Knowledge of Workday, Oracle, SAP or similar HRIS.
• Strong understanding of local labor law across EMEA.
• Excellent written and verbal English.
• Ability to protect data privacy under GDPR.

Mansioni

• Act as Subject Matter Expert for leave management and time tracking, focusing on Poland and supporting the broader EMEA region.
• Review and validate employee absences and ensure accurate system entries and approvals.
• Manage end-to-end leave process in HR systems (Workday, Oracle, SAP, etc.).
• Monitor and reconcile absence balances between HR systems and payroll outputs.
• Provide guidance to employees and managers on local leave regulations and documentation.
• Monitor overtime hours and approvals in line with local laws and policy; liaise with Payroll.
• Ensure payroll deadlines and cut-offs are met; manage open cases to prevent post-deadline adjustments.
• Prepare monthly/quarterly reports on absence trends and utilization.

Conoscenze

Leave management

Time tracking

Operational excellence

Analytical thinking

Customer focus

Confidentiality

Team collaboration

Continuous improvement

Communication skills

Technical proficiency

English language

Formazione

Bachelor's in HR/Business Admin/Law

Strumenti

Workday

Oracle HR

SAP

Excel

Descrizione del lavoro

Our Company

We’re Hitachi Digital, a company at the forefront of digital transformation and the fastest growing division of Hitachi Group. We’re crucial to the company’s strategy and ambition to become a premier global player in the massive and fast-moving digital transformation market.

Our group companies, including GlobalLogic, Hitachi Digital Services, Hitachi Vantara and more, offer comprehensive services that span the entire digital lifecycle, from initial idea to full-scale operation and the infrastructure to run it on. Hitachi Digital represents One Hitachi, integrating domain knowledge and digital capabilities, and harnessing the power of the entire portfolio of services, technologies, and partnerships, to accelerate synergy creation and make real-world impact for our customers and society as a whole.

Imagine the sheer breadth of talent it takes to unleash a digital future. We don’t expect you to fit every requirement – your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.

Job Description

HR Advisor who is part of the Absence & Time Tracking center within the GPS team plays a key role in delivering accurate and compliant HR operational services across EMEA within the GPS HR Shared Services (HRSS) model. The role is responsible for managing employee absences, time tracking, and related data accuracy across multiple countries, ensuring adherence to local labor law requirements and company policies.

• Act as Subject Matter Expert for leave management and time tracking processes, focusing primarily on Poland while also supporting the broader EMEA region, ensuring compliance with local labor legislation and company policies
• Review and validate employee absences (e.g., vacation, sick leave, maternity/paternity, special leaves) to ensure timely and accurate system entries and approvals.
• Manage the end-to-end leave process in HR systems (e.g., Workday, Oracle, etc.) including corrections, adjustments, and balance verifications.
• Monitor and reconcile absence balances to ensure data integrity between the HR systems and payroll outputs.
• Support in resolving discrepancies or late submissions related to leave and time tracking.
• Provide guidance to employees and managers regarding local leave regulations, eligibility, and documentation requirements.
• Monitor and validate overtime hours and related approvals in accordance with local labor laws and company policy; ensure accurate reflection in time tracking systems and coordination with Payroll for proper payment or time-off compensation.
• Ensure adherence to monthly payroll processing deadlines and payroll cut-offs, proactively monitoring open cases to prevent post-deadline adjustments.
• Coordinate with local HR and legal teams to ensure up-to-date mapping of statutory leave types and changes in legislation.
• Prepare monthly and ad-hoc reports on absence trends, PTO accrual, time tracking and utilization metrics for internal stakeholders.
• Update and maintain Knowledge Base (KB) articles, process documentation, and Workday help text with the latest validated information to ensure accuracy, consistency, and alignment with current practices and legal requirements.
• Maintain and regularly update the leave request forms, medical certificates templates, and related documentation to ensure they reflect the latest statutory requirements and internal policies.
• Support configuration and testing of leave and time tracking rules for the companies under the Hitachi DEAI Business Unit.
• Ensure all leave-related and sick leave documentation is handled in full compliance with GDPR and internal data protection standards.
• Perform regular data audits and ensure audit readiness by maintaining a complete and accurate record of all leave adjustments and time tracking transactions.
• Prepare regular dashboards and analytical reports (monthly, quarterly, ad-hoc) summarizing leave utilization, trends, and compliance metrics for HR and management.
• Identify opportunities for process automation, efficiency improvement, and standardization across EMEA.
• Escalate complex or sensitive cases to the appropriate HRBP, Legal, or CoE while ensuring local context and proper follow-up.
• Contribute to continuous improvement projects, documentation updates, and knowledge-sharing within the GPS EMEA team.

Competencies required

• Expert Knowledge of Leave & Time Tracking Processes: Strong understanding of statutory and company leave rules, time tracking policies, and compliance across multiple EMEA jurisdictions.
• Operational Excellence: Proven ability to manage high data accuracy, attention to detail, and timely delivery in a fast-paced, deadline-driven environment.
• Analytical Thinking: Ability to analyze leave data, identify inconsistencies, and provide data-driven solutions.
• Customer Focus: Strong service orientation and ability to provide clear, supportive communication to employees and managers.
• Confidentiality & Integrity: Proven ability to manage sensitive personal data with discretion and professionalism.
• Team Collaboration: Ability to work effectively with cross-country HR, payroll, and systems teams.
• Continuous Improvement Mindset: Proactive in identifying opportunities to streamline and standardize processes.
• Communication Skills: Excellent written and verbal communication in English; additional EMEA languages are an asset.
• Technical Proficiency: Advanced Excel and HRIS experience (Workday, SAP, Oracle HR, or similar).
• English Language Level: Upper-intermediate or above.

Education - Human Resources, Employee Relations, Business Administration, Law, or a related field.

Experience - 1-3 years of experience in HR Operations, Leave Management, or Time Tracking roles within a multi-country EMEA environment.

• Experience with HRIS tools (Workday, Oracle, SAP, or similar).
• Proven ability to interpret and apply local labor law requirements related to time and leave.

About Us

We’re a global, 1000-stong, diverse team of professional experts, promoting and delivering Social Innovation through our One Hitachi initiative (OT x IT x Product) and working on projects that have a real-world impact. We’re curious, passionate and empowered, blending our legacy of 110 years of innovation with our shaping our future. Here you’re not just another employee; you’re part of a tradition of excellence and a community working towards creating a digital future.

Fostering innovation through diverse perspectives

Hitachi is a global company operating across a wide range of industries and regions. One of the things that sets Hitachi apart is the diversity of our business and people, which drives our innovation and growth.

We are committed to building an inclusive culture based on mutual respect and merit-based systems. We believe that when people feel valued, heard, and safe to express themselves, they do their best work.

How we look after you

We help take care of your today and tomorrow with industry-leading benefits, support, and services that look after your holistic health and wellbeing. We’re also champions of life balance and offer flexible arrangements that work for you (role and location dependent). We’re always looking for new ways of working that bring out our best, which leads to unexpected ideas. So here, you’ll experience a sense of belonging, and discover autonomy, freedom, and ownership as you work alongside talented people you enjoy sharing knowledge with.

We’re proud to say we’re an equal opportunity employer and welcome all applicants for employment without attention to race, colour, religion, sex, sexual orientation, gender identity, national origin, veteran, age, disability status or any other protected characteristic. Should you need reasonable accommodations during the recruitment process, please let us know so that we can do our best to set you up for success.