HR Advisor Absence & Time Tracking

HITACHI ENERGY CZECH REPUBLIC S.R.O.; Kraków; On-site; PLN 110,000 - 170,000; Full time

Job summary

Hitachi Energy Czech Republic S.R.O. in Kraków is seeking an HR Advisor within the Absence & Time Tracking center of the GPS HR Shared Services team.

You will manage employee absences, time tracking, and data accuracy across Poland, with support for the broader EMEA region. Key tasks include reviewing absences, processing requests in HR systems (Workday, Oracle), reconciling balances, providing guidance on local leave regulations, and ensuring GDPR compliance.

Qualifications

• Expert knowledge of statutory and company leave rules, time tracking policies, and compliance across multiple EMEA jurisdictions.
• Ability to ensure data accuracy across HR systems and payroll outputs.
• Experience with GDPR/data protection standards and compliant HR processes.

Responsibilities

• Act as Subject Matter Expert for leave management and time tracking, focusing on Poland with EMEA support.
• Review and validate employee absences (vacations, sick leave, maternity/paternity, special leaves).
• Manage end-to-end leave process in HR systems (Workday, Oracle) including corrections and balance verifications.
• Monitor and reconcile absence balances between HR systems and payroll outputs.
• Provide guidance to employees and managers on local leave regulations and documentation requirements.
• Monitor overtime approvals and ensure correct reflection in time tracking and payroll.

Skills

Leave & Time Tracking

Data accuracy

Analytical thinking

Customer focus

Job description

Function

HR - Shared Services
Our Company

We're Hitachi Digital, a company at the forefront of digital transformation and the fastest growing division of Hitachi Group. We're crucial to the company's strategy and ambition to become a premier global player in the massive and fast-moving digital transformation market.

Our group companies, including GlobalLogic, Hitachi Digital Services, Hitachi Vantara and more, offer comprehensive services that span the entire digital lifecycle, from initial idea to full-scale operation and the infrastructure to run it on. Hitachi Digital represents One Hitachi, integrating domain knowledge and digital capabilities, and harnessing the power of the entire portfolio of services, technologies, and partnerships, to accelerate synergy creation and make real-world impact for our customers and society as a whole.

Imagine the sheer breadth of talent it takes to unleash a digital future. We don't expect you to 'fit' every requirement - your life experience, character, perspective, and passion for achieving great things in the world are equally as important to us.

Job description

HR Advisor who is part of the Absence & Time Tracking center within the GPS team plays a key role in delivering accurate and compliant HR operational services across EMEA within the GPS HR Shared Services (HRSS) model. The role is responsible for managing employee absences, time tracking, and related data accuracy across multiple countries , ensuring adherence to local labor law requirements and company policies.

• Act as Subject Matter Expert for leave management and time tracking processes, focusing primarily on Poland while also supporting the broader EMEA region, ensuring compliance with local labor legislation and company policies
• Review and validate employee absences (e.g., vacation, sick leave, maternity/paternity, special leaves) to ensure timely and accurate system entries and approvals.
• Manage the end-to-end leave process in HR systems (e.g., Workday, Oracle, etc.) including corrections, adjustments, and balance verifications.
• Monitor and reconcile absence balances to ensure data integrity between the HR systems and payroll outputs.
• Support in resolving discrepancies or late submissions related to leave and time tracking.
• Provide guidance to employees and managers regarding local leave regulations, eligibility, and documentation requirements.
• Monitor and validate overtime hours and related approvals in accordance with local labor laws and company policy; ensure accurate reflection in time tracking systems and coordination with Payroll for proper payment or time-off compensation.
• Ensure adherence to monthly payroll processing deadlines and payroll cut-offs, proactively monitoring open cases to prevent post-deadline adjustments.
• Coordinate with local HR and legal teams to ensure up-to-date mapping of statutory leave types and changes in legislation.
• Prepare monthly and ad-hoc reports on absence trends, PTO accrual, time tracking and utilization metrics for internal stakeholders.
• Update and maintain Knowledge Base (KB) articles, process documentation, and Workday help text with the latest validated information to ensure accuracy, consistency, and alignment with current practices and legal requirements.
• Maintain and regularly update the leave request forms, medical certificates templates, and related documentation to ensure they reflect the latest statutory requirements and internal policies.
• Support configuration and testing of leave and time tracking rules for the companies under the Hitachi DEAI Business Unit.
• Ensure all leave-related and sick leave documentation is handled in full compliance with GDPR and internal data protection standards.
• Perform regular data audits and ensure audit readiness by maintaining a complete and accurate record of all leave adjustments and time tracking transactions.
• Prepare regular dashboards and analytical reports (monthly, quarterly, ad-hoc) summarizing leave utilization, trends, and compliance metrics for HR and management.
• Identify opportunities for process automation, efficiency improvement, and standardization across EMEA.
• Escalate complex or sensitive cases to the appropriate HRBP, Legal, or CoE while ensuring local context and proper follow-up.
• Contribute to continuous improvement projects, documentation updates, and knowledge-sharing within the GPS EMEA team.
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Competencies required

• Expert Knowledge of Leave & Time Tracking Processes: Strong understanding of statutory and company leave rules, time tracking policies, and compliance across multiple EMEA jurisdictions.
• Operational Excellence: Proven ability to manage high data accuracy, attention to detail, and timely delivery in a fast-paced, deadline-driven environment.
• Analytical Thinking: Ability to analyze leave data, identify inconsistencies, and provide data-driven solutions.
• Customer Focus: Strong service orientation and ability to provide clear, supportive communication to employees and managers.
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