HR Payroll and Time Management Specialist with German (Austrian market)

Boehringer Ingelheim GmbH; Wrocław; Hybrid; PLN 120,000 - 180,000; Full time

Job summary

Boehringer Ingelheim GmbH is seeking a Payroll and Time Management Specialist with German to support end-to-end payroll and time management processes in support of the Austrian market. You will maintain accurate employee data, handle tax matters, and manage system interfaces while delivering timely payroll execution.

Ideal candidates bring 2–4 years of HR Operations experience, strong German and English skills, and familiarity with SAP/SuccessFactors.

Qualifications

• 2–4 years of experience in HR Operations, Employee Services, HR Administration, Payroll, or another HR-related field.
• German and English language skills (minimum B2).
• Austrian market experience is a strong advantage.
• Completed higher education preferably in HR or related areas.
• Empathy, teamwork, accountability and service orientation.
• Ability to contribute to Speak‑Up culture and process optimization.
• Country-specific knowledge in Time Management is a plus.
• Experience with SAP, Interflex, Workforce, ServiceNow, MS Office (advanced Excel) and SuccessFactors.
• WiFi Personalverrechnung course completion would be an advantage.

Responsibilities

• Managing end-to-end payroll and time management processes with accuracy and compliance.
• Maintaining employee data and handling tax-related matters for the Austrian market.
• Creating and auditing time management reports and conducting quality checks.
• Responding to payroll and time management inquiries via phone and email using the case system.
• Participating in projects and driving continuous service quality improvements.
• Owning at least one complex area of expertise and training the team.

Skills

German language

English language

HR Operations

Payroll

Education

Higher education in HR

Tools

SAP

Interflex

Workforce

ServiceNow

MS Office (Excel)

SuccessFactors

Job description

HR Payroll and Time Management Specialist with German (Austrian market)

The position

Looking for a role where you can bring your knowledge and passion for Payroll & Time Management to life? Help us build Payroll & Time Management with focus on operational excellence and splendid customer experience – with a right first-time attitude. If you are a good team player, always aiming for continuous improvements and if you would like to be part of our exiting journey ahead, then Payroll & Time Management is your place to be!

Tasks & responsibilities

As a Payroll and Time Specialist with German, you will be responsible for:

• Managing end-to-end transactional payroll and time management processes, ensuring operational excellence and compliance with internal and external regulations.
• Maintaining employee data, processing tax-related matters, handling new hires and terminations, managing system interfaces, and auditing payroll and time management data to ensure accuracy and timely payroll execution.
• Creating time management reports, performing quality checks, and carrying out recurring annual time management activities (e.g., submitting holiday entitlement data).
• Responding to payroll and time management inquiries ranging from simple to highly complex via phone and email, using our case management system.
• Participating in projects and working in a target-driven environment where service quality is measured and continuously improved.
• Acting as the owner of at least one complex area of expertise (e.g., Time Management), collaborating closely with relevant stakeholders, and providing updates and training to the team.

About our future employee

You should possess strong German and English language skills (minimum B2 level) and have 2-4 years of experience in HR Operations, Employee Services, HR Administration, Payroll, or another HR-related field. While experience in Payroll & Time Management is an advantage, the most important qualities are your motivation to learn and your willingness to grow your expertise in this area.

Additionally, we are looking for:

• HR experience for the Austrian market would be a strong advantage.
• Completed higher education preferably in HR field or related areas.
• Distinct empathy, team spirit, accountability, and service orientation.
• Positive approach with ability to come up with ideas in our Speak‑Up culture and participate in process optimization.
• Country‑specific knowledge in Time Management would be an advantage.
• Proven ability to capture complex issues in a solution‑oriented working style (e.g. in the HR 3-pilar‑model).
• Preferably working experience in Process Transition & Transformation.
• Preferably working experience with SAP, Interflex, Workforce, ServiceNow, MS Office (advanced in Excel) and SuccessFactors.
• Completion of a WiFi Personalverrechnung course would be an advantage.