HR Manager (English & German)

D-ploy GmbH; Województwo mazowieckie; On-site; PLN 120,000 - 180,000; Full time

Job summary

D-ploy GmbH is seeking an experienced HR Manager to own day-to-day HR operations across our international locations. This hands-on role covers employee lifecycle management, compliance, and HR administration in a fast-paced, multicultural environment.

You will handle onboarding through offboarding, employment contracts, amendments, and terminations, coordinate international payroll with external providers, and ensure accurate salaries, bonuses, and benefits.

Qualifications

• Bachelor’s degree in HR or related field.
• 3+ years in an operational HR role including payroll and compliance.
• Experience with multi-country HR operations is a plus.

Responsibilities

• Manage full employee lifecycle from onboarding to offboarding.
• Prepare and process contracts, amendments, terminations per local laws.
• Coordinate international payroll with external providers and finance teams.
• Ensure timely payment of salaries, bonuses, and benefits; ensure tax compliance.
• Maintain employee records and ensure data protection compliance.
• Support benefits administration and respond to inquiries.
• Drive HR process standardization and automation across locations.
• Act as main HR contact for employees and managers across countries.

Skills

HR management

Payroll coordination

Labor compliance

HR administration

Microsoft Office

Communication skills

Data protection

Organizational skills

Education

Bachelor’s degree in HR

Tools

HR systems

Job description

D-ploy is a dynamic IT and Engineering Solutions company operating across the EMEA region, including Switzerland, Germany, Czech Republic, Austria, the UK, and the USA. We are committed to delivering reliable and efficient services to our clients through strong partnerships and a people-focused culture.

We are looking for an HR Manager to join our team and take ownership of the day-to-day HR operations across our international locations. This is a hands-on, execution-focused position, perfect for someone who enjoys being directly involved in all aspects of HR administration, employee lifecycle management, and compliance.

Fluency in German is required for this role.

If you are detail-oriented, organized, and thrive in a fast-paced environment where things get done, this role is for you.

What you’ll do

• Manage the full employee lifecycle from onboarding to offboarding, ensuring a smooth and professional experience for all employees
• Prepare and process employment contracts, amendments, confirmations, and terminations in compliance with local labor laws and company standards
• Coordinate and manage international payroll cycles – including data collection, validation, payroll processing, reconciliations, and reporting – in close collaboration with external payroll providers and internal finance teams
• Ensure accurate and timely payment of salaries, bonuses, and benefits, and oversee compliance with tax and social security obligations in all operating countries
• Maintain accurate employee records in HR systems and digital files, ensuring compliance with data protection requirements
• Collect and verify monthly payroll inputs and collaborate with payroll providers for timely and accurate processing
• Support benefits administration and respond to employee inquiries related to compensation, attendance, or leaves
• Foster employee engagement through internal communication initiatives, onboarding programs, training, and cultural activities that promote collaboration and retention
• Ensure compliance with local labour laws and internal HR policies, keeping documentation and processes up to date
• Act as the main point of contact for employees and managers for all HR-related topics
• Organize and support internal communications, onboarding sessions, and team activities that strengthen engagement and collaboration
• Drive process standardization and automation initiatives to improve efficiency across all HR functions

Requirements

• Bachelor’s degree in Human Resources, Business Administration, or related field
• At least 3 years of experience in an operational HR role (HR Manager, HR Generalist, or HR Officer) including direct involvement in international payroll, labor compliance, and HR operations
• Strong understanding of HR administration, payroll coordination, and employment legislation
• Proven track record of managing external payroll vendors and ensuring compliance with multi-country payroll regulations
• Experience in a multinational or service-based organization is a plus
• Fluent in English and German
• High attention to detail, strong organization skills, and the ability to handle confidential information
• Proficient in HR systems and Microsoft Office tools
• Hands-on, proactive, results-driven, and people-oriented mindset with a strong sense of ownership and accountability
• Willingness to provide a recent criminal record extract (not older than three months).
• Broad range of activities, tasks, and projects
• Fishing for Friends program – our referral program
• Further development and professional advancement
• Friendly and international working environment