Junior Payroll and Time Management Specialist with German (fixed-term contract for 18 months)

Boehringer Ingelheim GmbH; Wrocław; On-site; PLN 67,000 - 89,000; Full time

Job summary

Boehringer Ingelheim GmbH in Wrocław is seeking a Junior Payroll and Time Management Specialist with German to support transactional payroll and time management processes, ensuring accuracy and compliance. This fixed-term 18-month contract requires German and English at least B2, 0–2 years in HR operations, and a willingness to learn.

You will collaborate with teammates, maintain employee data, and respond to inquiries via phone and email.

Qualifications

• German and English language skills at least B2 level.
• 0–2 years of experience in HR Operations, Employee Services, HR Administration, Payroll, or another HR-related field.
• Completed higher education preferably in HR field or related areas.
• Motivation to learn and grow in Payroll & Time Management.

Responsibilities

• Managing transactional payroll and time management processes, ensuring operational excellence and compliance with internal and external regulations, in collaboration with other team members.
• Maintaining employee data, processing tax-related matters, handling new hires and terminations, managing system interfaces, and auditing payroll and time management data to ensure accuracy and timely payroll execution.
• Creating time management reports, performing quality checks, and carrying out recurring annual time management activities (e.g., submitting holiday entitlement data).
• Responding to payroll and time management inquiries via phone and email, using our case management system.
• Participating in projects and working in a target-driven environment where service quality is measured and continuously improved.

Skills

German language

English language

Teamwork

Customer service

Education

Bachelor's or Master’s degree in HR/Business or related field

Tools

SAP

Interflex

Workforce

ServiceNow

MS Office (Excel)

SuccessFactors

Time tracking systems

Job description

Junior Payroll and Time Management Specialist with German (fixed-term contract for 18 months)

The position

Looking for a role where you can bring your knowledge and passion for Payroll & Time Management to life? Help us build Payroll & Time Management with focus on operational excellence and splendid customer experience – with a right first-time attitude. If you are a good team player, always aiming for continuous improvements and if you would like to be part of our exiting journey ahead, then Payroll & Time Management is your place to be!

This position is offered on a fixed-term contract for a period of 18 months.

Tasks & responsibilities

As a Junior Payroll and Time Specialist with German, you will be responsible for:

• Managing transactional payroll and time management processes, ensuring operational excellence and compliance with internal and external regulations, in collaboration with other team members.
• Maintaining employee data, processing tax-related matters, handling new hires and terminations, managing system interfaces, and auditing payroll and time management data to ensure accuracy and timely payroll execution.
• Creating time management reports, performing quality checks, and carrying out recurring annual time management activities (e.g., submitting holiday entitlement data).
• Responding to payroll and time management inquiries via phone and email, using our case management system.
• Participating in projects and working in a target-driven environment where service quality is measured and continuously improved.

About our future employee

You should possess strong German and English language skills (minimum B2 level) and have 0-2 years of experience in HR Operations, Employee Services, HR Administration, Payroll, or another HR-related field. While experience in Payroll & Time Management is an advantage, the most important qualities are your motivation to learn and your willingness to grow your expertise in this area.

Additionally, we are looking for:

• Completed higher education preferably in HR field or related areas.
• Distinct empathy, team spirit, accountability, and service orientation.
• Positive approach with ability to come up with ideas in our Speak-Up culture and participate in process optimization.
• Proven ability to capture complex issues in a solution-oriented working style (e.g. in the HR 3-pilar-model).
• Preferably working experience with SAP, Interflex, Workforce, ServiceNow, MS Office (advanced in Excel) and SuccessFactors.