HR Operations Specialist

DLA Piper LLP; Warszawa; On-site; PLN 60,000 - 80,000; Full time

Job summary

DLA Piper LLP is seeking an HR Operations Specialist to work with local and international Recruitment Business Partners, handling recruitment data and processes. This fixed-term role lasts approximately 18 months and emphasizes accuracy, timely delivery, and customer focus.

You will respond to candidate queries, maintain documentation, and seek improvements in Recruitment Operations while ensuring adherence to SLAs and organizational standards. A team-oriented, proactive approach is essential.

Qualifications

• University degree required.
• Very good command of English.
• Experience with ATS, especially SuccessFactors.
• Experience in SSC or BPO environments.
• Familiarity with Excel and PowerPoint.
• Customer oriented and proactive approach.
• Strong planning, organizational, time-management and prioritization skills.
• Team player able to collaborate across HR teams.

Responsibilities

• Respond to recruitment-related queries from candidates.
• Maintain process documentation as required.
• Seek opportunities for improvement in Recruitment Operations.
• Adhere to procedures, SLAs and customer expectations.
• Share and apply best practices.
• Ensure all company standards and guidelines are met.
• Support Junior Specialist.
• Coordinate with HR sub-teams on ad-hoc tasks.

Skills

Customer oriented

Proactive approach

Team player

Attention to detail

Time management

Organizational skills

Education

University degree

Tools

SuccessFactors

Excel

PowerPoint

Job description

HR Operations Specialist work closely with local and international Recruitment Business Partners and are responsible for managing and maintaining recruitment data. Each Specialist supports processes related to recruiting, following set standard operating procedures in a timely and quality manner with customer focus.

This is a fixed-term role for approximately 18 months.

Main duties and responsibilities

• Respond to the recruitment related queries from the candidates
• Maintain process documentation as required
• Seek opportunities for improvement in Recruitment Operations area
• Perform in line with agreed procedures, SLAs and customers expectations
• Both share and apply best practices
• Ensure that all relevant company's standards and guidelines are met
• Support Junior Specialist
• Cooperate with colleagues from other HR sub-teams in ad-hoc administrative tasks

About you

• University degree
• Very good command of English
• Experience in working with ATS (especially SuccessFactors)
• Knowledge of working in SSC or BPO
• Familiarity with Excel and PowerPoint
• Customer oriented and proactive approach
• Effective planning, organizational skills, time management and prioritization; attention to detail
• Team player - ability to work well with team members and with other teams to deliver solutions

About us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.

At DLA Piper, we aim to make meaningful progress and build an inclusive culture where anyone affected by disability, neurodiversity or a long-term health condition has an equitable and accessible chance of success. If you think you may need adjustments or additional support to enable you to participate in our recruitment process, please contact our Recruitment team and we will be happy to support you.

Agile Working

We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

Pre-Engagement Screening

In the event that we make an offer to you, and where local legislation permits, we will conduct pre-engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability, and references from previous employers.

Our hiring approach

Our hiring approach enables us to learn about the professional and person you are, and gives you the opportunity to learn about us. Your recruitment experience can differ depending on the type of role you are interviewing for. You will always meet your direct Line Manager for your role, as well as peers and close collaborators for the position. For some of our roles we may also use assessment tools, practical exercises, and panel presentations. Your Recruitment Business Partner will inform you of the recruitment process at the start of any recruitment process, but please let us know if you have any questions prior to making an application.

We’re redefining what an international law firm can be. With a unique global network and an unparalleled range of expertise, this is where you’ll work on the cases that shape the world and will define your career.

Staying in touch with like-minded people is important to us.Our Talent Community provides unique access to our firm so you can discover why we are a different kind of law firm.

We pride ourselves on the extraordinary impact we make beyond the borders of traditional law. That’s only possible because of the skills our business professionals bring and the environment we create to let them thrive. See where your skills could take you.