Legal Assistant

DLA Piper; Warszawa; On-site; PLN 48,000 - 64,000; Full time

Job summary

DLA Piper in Warsaw seeks an organized assistant to provide general administrative support within a busy legal team. You will handle documents, coordinate meetings, travel arrangements, and maintain systems such as InterAction and iManage, ensuring accuracy and timely delivery.

The role requires a university degree, Polish at C2 and English at B2, at least one year of admin experience, and strong MS Office skills.

Qualifications

• University degree (administration/management/english philology preferred).
• Polish language at C2 level; English at B2 level or higher.
• Minimum 1 year of experience in an administrative role.
• Experience in corporate or international environments is an advantage.

Responsibilities

• Support daily administrative tasks and cooperate with lawyers and the team.
• Maintain clear communication and foster a collaborative environment.
• Deliver tasks per procedures and use internal systems; assist with data updates and offer preparation.

Skills

Polish language (C2)

English language (B2)

Strong communication

Organization

Education

University degree in administration/management/english philology

Tools

Microsoft Office

InterAction

iManage

Job description

The assistant teams provide support within hubs, where team members share their work. Hubs also offer the opportunity to develop a broader range of skills to follow a specific career path, establish contacts, and share knowledge. This was not possible in the traditional model. Leaders participate in the process of defining directions for change, setting priorities, and identifying new, better ways for teams to function.

Main duties and responsibilities

• Supporting daily administrative tasks and ensuring smooth cooperation with lawyers and the team.
• Maintaining clear communication and fostering a collaborative team environment.
• Delivering tasks in line with procedures and using available systems. Cooperating with support functions (e.g. MBD) in data updates and offer preparation.
• Participating in trainings and onboarding new team members.

Work organization

• Independently managing tasks and priorities (team inbox).
• Ensuring timely completion and reporting of assigned work.

Working with documents

• Preparing and formatting documents, including more complex materials.
• Supporting projects and transactions involving multiple documents.
• Archiving documentation and ensuring accuracy and quality.
• Working with Excel at an intermediate level.

System operation

• Handling correspondence, shipments, and courier coordination.
• Working with internal systems (e.g. InterAction, iManage).

Meeting organization

• Coordinating meetings (rooms, catering, IT support).
• Organizing business travel and handling related arrangements.

Activities in the Business Development (BD) area

• Updating databases and supporting marketing initiatives and events.
• Active participation in the bidding process using internal platforms, databases, and PowerPoint.

Other Commissioned Tasks

• Supporting ad hoc tasks and projects.
• Demonstrating initiative and continuous improvement of skills and processes.

Assistant provides general assistance and administrative services within the team. Possesses competencies and knowledge that allow for independent execution of tasks. Characterized by proactivity, independence and efficiency. Efficiently manages tools and systems necessary for task completion according to DLA Piper policies.

About You

Education and Experience

• University degree (preferred: administration, management, English Philology and similar).
• Proficiency in Polish, both spoken and written, at C2 level.
• Proficiency in English, both spoken and written, at B2 level or higher.
• Demonstrates proven experience in an administrative role (minimum 1 year of experience).
• Practice in a corporate and international environment will be an advantage.

Technical Skills

• Confident use of Microsoft Office, particularly Word, PowerPoint, and Outlook, including formatting, presentation design, and efficient email and calendar management.
• Ability to handle documents with care, including saving, naming, and organizing files during routine tasks and projects, with attention to accuracy.
• Familiarity with internal systems and tools, using them to complete assigned tasks and report issues when needed.

Soft Skills

• Strong communication and organizational skills, with the ability to prioritize tasks and manage time effectively.
• Proactive and flexible approach to work, demonstrating attention to detail and a willingness to improve processes.
• Ability to stay focused and productive under time pressure, maintaining quality and professionalism.
• Positive attitude and commitment to delivering reliable and timely support.
• Good problem-solving skills, using available resources and prior experience to resolve issues, with readiness to seek guidance when needed.
• Willingness to learn and develop professionally, including openness to feedback and participation in training initiatives.
• Understanding team collaboration, with the ability to support colleagues and contribute to shared goals.
• Ability to organize their own work, manage multiple tasks, and maintain structure in a dynamic environment.
• Responsibility for assigned tasks, ensuring follow-through and accountability.

About Us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one-size-fits-all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre-engagement screening checks prior to your first day.