Legal Assistant

Dla-Piper; Warszawa; On-site; PLN 42,000 - 64,000; Full time

Job summary

DLA Piper in Warsaw is seeking an proactive Administrative Assistant to support daily office tasks, coordinate with lawyers and the team, and keep operations running smoothly. You will format documents, manage internal systems like InterAction and iManage, organize meetings and travel, assist with business development activities, and contribute to continuous process improvements.

The role requires a university degree, C2 Polish, B2+ English, and at least one year of administration experience in

Qualifications

• University degree (preferred: administration, management, English Philology and similar).
• Proficiency in Polish, both spoken and written, at C2 level.
• Proficiency in English, both spoken and written, at B2 level or higher.
• Demonstrates proven experience in an administrative role (minimum 1 year of experience).
• Practice in a corporate and international environment will be an advantage.

Responsibilities

• Support daily administrative tasks and coordinate with lawyers and the team.
• Maintaining clear communication and fostering a collaborative team environment.
• Delivering tasks in line with procedures and using available systems. Cooperating with support functions (e.g. MBD) in data updates and offer preparation.
• Participating in trainings and onboarding new team members.

Skills

Communication

Organizational skills

Time management

Proactive

Flexible

Problem solving

Team collaboration

Attention to detail

Learning mindset

Education

University degree (admin/management/English philology)

Tools

Microsoft Office

Word

PowerPoint

Outlook

InterAction

iManage

Job description

The assistant teams provide support within hubs, where team members share their work. Hubs also offer the opportunity to develop a broader range of skills to follow a specific career path, establish contacts, and share knowledge. This was not possible in the traditional model. Leaders participate in the process of defining directions for change, setting priorities, and identifying new, better ways for teams to function.

Main duties and responsibilities

• Supporting daily administrative tasks and ensuring smooth cooperation with lawyers and the team.
• Maintaining clear communication and fostering a collaborative team environment.
• Delivering tasks in line with procedures and using available systems.Cooperating with support functions (e.g. MBD) in data updates and offer preparation.
• Participating in trainings and onboarding new team members.

Work organization

• Independently managing tasks and priorities (team inbox).
• Ensuring timely completion and reporting of assigned work.

Working with documents

• Preparing and formatting documents, including more complex materials.
• Supporting projects and transactions involving multiple documents.
• Archiving documentation and ensuring accuracy and quality.
• Working with Excel at an intermediate level.

System operation

• Handling correspondence, shipments, and courier coordination.
• Working with internal systems (e.g. InterAction, iManage).

Meeting organization

• Organizing business travel and handling related arrangements.

Activities in the Business Development (BD) area

• Updating databases and supporting marketing initiatives and events.
• Active participation in the bidding process using internal platforms, databases, and PowerPoint.

Other commissioned tasks

• Supporting ad hoc tasks and projects.
• Demonstrating initiative and continuous improvement of skills and processes.

Assistant provides general assistance and administrative services within the team. Possesses competencies and knowledge that allow for independent execution of tasks. Characterized by proactivity, independence and efficiency. Efficiently manages tools and systems necessary for task completion according to DLA Piper policies.

About you

Education and Experience

• University degree (preferred: administration, management, English Philology and similar).
• Proficiency in Polish, both spoken and written, at C2 level.
• Proficiency in English, both spoken and written, at B2 level or higher.
• Demonstrates proven experience in an administrative role (minimum 1 year of experience).
• Practice in a corporate and international environment will be an advantage.

Technical skills

• Confident use of Microsoft Office, particularly Word, PowerPoint, and Outlook, including formatting, presentation design, and efficient email and calendar management.
• Ability to handle documents with care, including saving, naming, and organizing files during routine tasks and projects, with attention to accuracy.
• Familiarity with internal systems and tools, using them to complete assigned tasks and report issues when needed.
• Strong communication and organizational skills, with the ability to prioritize tasks and manage time effectively.
• Proactive and flexible approachto work, demonstrating attention to detail and a willingness to improve processes.
• Ability to stay focused and productive under time pressure, maintaining quality and professionalism.
• Positive attitude and commitmentto delivering reliable and timely support.
• Good problem-solving skills, using available resources and prior experience to resolve issues, with readiness to seek guidance when needed.
• Willingness to learn and develop professionally, including openness to feedback and participation in training initiatives.
• Understanding team collaboration, with the ability to support colleagues and contribute to shared goals.
• Ability to organize their own work, manage multiple tasks, and maintain structure in a dynamic environment.
• Responsibility for assigned tasks, ensuring follow-through and accountability.

About Us

We're a global law firm helping our clients achieve their goals wherever they do business. Our pursuit of innovation has transformed our delivery of legal services. With offices in the Americas, Europe, the Middle East, Africa and Asia Pacific, we deliver exceptional outcomes on cross-border projects, critical transactions and high-stakes disputes.

At DLA Piper, we understand that inclusion is not a one‑size‑fits‑all concept. We embrace and celebrate the range of perspectives, backgrounds and experiences that each individual brings to our firm. By fostering a culture that welcomes and appreciates all aspects of our individuality, we ensure that everyone has the opportunity to succeed.

Our commitment to inclusion and positive social impact enables us to provide exceptional service to our clients and communities, while nurturing a unique and inclusive culture for all our people. We welcome the unique contribution that you will bring to our firm and actively encourage applications from all talented people – however your talent is packaged, whatever your background or circumstance and regardless of how you identify.

We are committed to being accessible and accommodating any reasonable adjustments needed throughout the recruitment process to ensure an inclusive experience for all. If you need any support or adjustments, please let us know.

Where local legislation permits, we will conduct relevant pre‑engagement screening checks prior to your first day.

At DLA Piper, we aim to make meaningful progress and build an inclusive culture where anyone affected by disability, neurodiversity or a long‑term health condition has an equitable and accessible chance of success. If you think you may need adjustments or additional support to enable you to participate in our recruitment process, please contact our Recruitment team and we will be happy to support you.

Agile Working

We recognise that people have responsibilities and interests outside of their career and that as a business, we all benefit from working flexibly. That’s why we are open to discussing with candidates the different ways in which we are able to support requests for agile working arrangements.

Pre-Engagement Screening

In the event that we make an offer to you, and where local legislation permits, we will conduct pre‑engagement screening checks that may include but are not limited to your professional and academic qualifications, your eligibility to work in the relevant jurisdiction, any criminal records, your financial stability, and references from previous employers.

Our hiring approach

Our hiring approach enables us to learn about the professional and person you are, and gives you the opportunity to learn about us. Your recruitment experience can differ depending on the type of role you are interviewing for. You will always meet your direct Line Manager for your role, as well as peers and close collaborators for the position. For some of our roles we may also use assessment tools, practical exercises, and panel presentations. Your Recruitment Business Partner will inform you of the recruitment process at the start of any recruitment process, but please let us know if you have any questions prior to making an application.

We’re redefining what an international law firm can be. With a unique global network and an unparalleled range of expertise, this is where you’ll work on the cases that shape the world and will define your career.

Staying in touch with like‑minded people is important to us.Our Talent Community provides unique access to our firm so you can discover why we are a different kind of law firm.

We pride ourselves on the extraordinary impact we make beyond the borders of traditional law. That’s only possible because of the skills our business professionals bring and the environment we create to let them thrive. See where your skills could take you.