HR & Office Lead: Onboarding, Payroll & Compliance

CharlieHR; Góra Kalwaria; On-site; PLN 78,000 - 123,000; Full time

Job summary

Skyways Technics Poland, a component repair workshop, seeks an HR & Office Administrator to support daily HR and office operations in Góra Kalwaria. You will handle payroll support, employee records, onboarding, and compliance with Polish labor law and GDPR.

As part of a start-up phase, you will help establish procedures, manage recruitment, and coordinate admin services across facilities and suppliers. Fluency in Polish and English is required.

Qualifications

• Bachelor's degree in HR, business administration, finance or a related field.
• Strong knowledge of Polish labour legislation and personnel administration.
• Experience with payroll processes and HR records.
• Good command of Polish and English, written and spoken.
• GDPR requirements for employee data handling.

Responsibilities

• Manage day-to-day administrative activities of the Poland office and ensure efficient operation of all office functions.
• Maintain documentation, records, filing systems, and administrative procedures.
• Coordinate onboarding and offboarding, including employment documents and induction arrangements.
• Maintain employee files in compliance with Polish law and GDPR.
• Coordinate attendance, hours, leave, and timesheet collection.
• Support payroll preparation and ensure information is complete and timely.
• Assist Finance with accounts payable and financial documentation.
• Coordinate travel, accommodation, transportation, and visitor logistics.
• Manage office procurement and service providers.
• Coordinate local suppliers for office services and monitor performance.
• Support recruitment: interviews, documentation, and candidate communications.
• Monitor probation periods, training records, and performance schedules.
• Coordinate mandatory training and maintain training records.
• Support employee engagement and positive working environment.
• Assist management with internal communications and events.
• Coordinate office maintenance, facilities, and security.

Skills

Polish labor law

Payroll administration

MS Office

English proficiency

GDPR compliance

Education

Bachelor's degree in HR/BA/Finance

Tools

Microsoft Office Suite

Job description

Skyways Technics Poland, a component repair workshop, seeks an HR & Office Administrator to support daily HR and office operations in Góra Kalwaria. You will handle payroll support, employee records, onboarding, and compliance with Polish labor law and GDPR.

As part of a start-up phase, you will help establish procedures, manage recruitment, and coordinate admin services across facilities and suppliers. Fluency in Polish and English is required.