HR and Office Admin at CharlieHR

CharlieHR; Góra Kalwaria; On-site; PLN 78,000 - 123,000; Full time

Job summary

Skyways Technics Poland, a component repair workshop, seeks an HR & Office Administrator to support daily HR and office operations in Góra Kalwaria. You will handle payroll support, employee records, onboarding, and compliance with Polish labor law and GDPR.

As part of a start-up phase, you will help establish procedures, manage recruitment, and coordinate admin services across facilities and suppliers. Fluency in Polish and English is required.

Qualifications

• Bachelor's degree in HR, business administration, finance or a related field.
• Strong knowledge of Polish labour legislation and personnel administration.
• Experience with payroll processes and HR records.
• Good command of Polish and English, written and spoken.
• GDPR requirements for employee data handling.

Responsibilities

• Manage day-to-day administrative activities of the Poland office and ensure efficient operation of all office functions.
• Maintain documentation, records, filing systems, and administrative procedures.
• Coordinate onboarding and offboarding, including employment documents and induction arrangements.
• Maintain employee files in compliance with Polish law and GDPR.
• Coordinate attendance, hours, leave, and timesheet collection.
• Support payroll preparation and ensure information is complete and timely.
• Assist Finance with accounts payable and financial documentation.
• Coordinate travel, accommodation, transportation, and visitor logistics.
• Manage office procurement and service providers.
• Coordinate local suppliers for office services and monitor performance.
• Support recruitment: interviews, documentation, and candidate communications.
• Monitor probation periods, training records, and performance schedules.
• Coordinate mandatory training and maintain training records.
• Support employee engagement and positive working environment.
• Assist management with internal communications and events.
• Coordinate office maintenance, facilities, and security.

Skills

Polish labor law

Payroll administration

MS Office

English proficiency

GDPR compliance

Education

Bachelor's degree in HR/BA/Finance

Tools

Microsoft Office Suite

Job description

This Full time on site position offers great opportunities for career growth in Góra Kalwaria, MZ, PL.

Position Summary

The HR & Office Administrator is responsible for supporting the day-to-day administrative, human resources, and office management activities of the Skyways Technics Poland component repair workshop. The role ensures the efficient operation of the office by coordinating HR administration, payroll support, office facilities, travel arrangements, financial administration, and employee services while ensuring compliance with Polish labour legislation, company policies, and applicable regulatory requirements. As part of the workshop start-up phase, the HR & Office Administrator will play an active role in establishing office procedures, administrative systems, employee records, and supporting the recruitment and onboarding of new employees.

Responsibilities

• Manage the day-to-day administrative activities of the Poland office and ensure the efficient operation of all office functions.
• Maintain office documentation, records, filing systems, and administrative procedures.
• Coordinate employee onboarding and offboarding activities, including employment documentation, induction arrangements, and personnel records.
• Maintain employee files in accordance with Polish labour legislation, GDPR requirements, and company procedures.
• Coordinate employee attendance records, working hours, leave administration, and timesheet collection.
• Support payroll preparation by ensuring all payroll-related information is complete, accurate, and submitted within the required deadlines.
• Support the Finance department with accounts payable administration, invoice processing, and financial documentation.
• Coordinate business travel arrangements, accommodation, transportation, and visitor logistics.
• Manage office procurement activities, including stationery, office equipment, consumables, and service providers.
• Coordinate local suppliers for office-related services and monitor supplier performance.
• Support recruitment activities by coordinating interviews, preparing employment documentation, and communicating with candidates.
• Monitor employee probation periods, training records, and performance review schedules.
• Coordinate mandatory employee training and maintain training records.
• Support employee engagement initiatives and promote a positive working environment.
• Assist management with internal communications and company events.
• Coordinate office maintenance, facility services, cleaning contractors, and office security.
• Ensure compliance with company administrative procedures and applicable Polish regulations.
• Support audits by preparing administrative and HR documentation when requested.
• Maintain confidentiality when handling personnel, payroll, and financial information.
• Provide general administrative support to the Company Manager and department managers.
• Perform other administrative and HR-related duties as assigned by the Company Manager.

Qualification requirements

• Bachelor's degree or Diploma in Human Resources, Business Administration, Finance, or a related discipline.
• Good knowledge of Polish labor legislation and employment administration.
• Understanding of payroll administration processes.
• Good knowledge of Microsoft Office applications, particularly Excel, Word, Outlook, and Teams.
• Experience working with HR and payroll software is preferred.
• Good command of both Polish and English, written and spoken.
• Knowledge of GDPR requirements relating to employee records and personal data.

Working experience requirements

• Minimum 3 years of experience in Human Resources, Office Administration, or Business Administration.
• Previous experience supporting payroll administration and employee records.
• Experience coordinating recruitment, onboarding, and HR administration.
• Experience working within an international company is considered an advantage.
• Experience working in aviation, aerospace, manufacturing, or other regulated industries is preferred.
• Experience supporting start-up operations or rapidly growing businesses is considered a strong advantage.