Office Manager

Randstad Polska Sp. z oo; Zabrze; On-site; PLN 70,000 - 110,000; Full time

Benefits offered by this job

Private medical care

Sports card

Job summary

Randstad Polska Sp. z o.o. is seeking an Office Manager to provide comprehensive administrative support across HR, Finance and Operations for our Poland branch.

You will handle day-to-day office tasks, recruitment onboarding, payroll coordination, travel arrangements, and document control in an international technology environment. Fluency in English and Polish, plus strong MS Office skills, are essential.

Qualifications

• Experience 2–3 years in administrative, HR administration, finance administration, office management, or similar role.
• Degree in Business, Human Resources, or a related field.
• Fluent in English and Polish.
• Proficient in Microsoft Office Excel, Word, and Outlook.
• Experience working with confidential information.
• Strong interpersonal skills with high attention to detail.

Responsibilities

• Office Administration: manage day-to-day activities, post handling, filing, document management, and visitor sign-in procedures.
• HR: support recruitment, onboarding, payroll activities, and HR policy administration.
• Finance Administration: accounts payable, expense claims, petty cash, and reporting support.

Skills

Attention to detail

Interpersonal skills

Fluent English

Fluent Polish

Microsoft Office

Education

Bachelor's degree in Business/HR or related field

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

For our Client, a global leader in advanced vacuum technologies and equipment for the R&D sector and high-tech industries, we are currently looking for a qualified candidate for the position of Office Manager. In this role, you will be responsible for providing comprehensive administrative support across HR, Finance, and Operations, ensuring the smooth day-to-day running of the company’s branch in Poland.

Office Administration:

• Manage the day-to-day administrative activities of the Poland facility,


• Coordinate incoming and outgoing post, filing systems, document management, and record retention,


• Maintain office supplies, consumables, and other non-stock items,


• Manage visitors to the facility, ensuring sign-in procedures, identification checks, visitor badges, and host notifications are completed,


• Arrange business travel, accommodation, transportation, and related logistics for employees and visitors,


• Prepare business correspondence, reports, presentations, and other documentation as required.

Human Resources:

• Support recruitment activities, including interview scheduling, candidate communications, and onboarding administration,


• Prepare employment-related documentation and maintain employee files and records,


• Coordinate onboarding and training activities for new employees,


• Assist with monthly and annual payroll activities,


• Support the implementation and administration of HR policies and procedures in compliance with Polish employment legislation,


• Assist with employee engagement, wellbeing, and sustainability initiatives.

Finance Administration

• Support accounts payable processes, including invoice processing and record management,


• Process employee expense claims in accordance with company policies and local regulations,


• Maintain petty cash records and supporting documentation,


• Assist with financial administration and reporting activities as required.


• Experience (min. 2-3 years) in an administrative, HR administration, finance administration, office management, or similar role,


• Degree in Business, Human Resources, or a related field,


• Fluent in English and Polish,


• Must have experience with and be proficient in Microsoft Office Excel, Word, and Outlook,


• Experience working with confidential information,


• Strong computer skills with the ability to learn new software programs quickly,


• Strong interpersonal skills with high attention to detail.


• Work in a renowned, international company from the advanced technology sector,


• Stable employment conditions based on an employment contract,


• An independent position with a broad scope of responsibility and a real impact on the organization,


• Competitive salary and an employee benefits package (private medical care, sports card),


• Opportunity to use English on a daily basis in international communication,


• Friendly work environment and a supportive team.