HR Process & Operations Specialist

noblecorp; Województwo pomorskie; Hybrid; PLN 70,000 - 110,000; Full time

Benefits offered by this job

Hybrid work (3 days in office, 2 from‑

Private Health Care

Group Life Insurance

Multisport Card

Development Program

LinkedIn Learning Platform

Parking space

Employee Pension Program

Job summary

noblecorp in Gdańsk, Poland, is seeking an HR administration professional to manage HR systems, reporting, data quality and process improvements. You will support payroll backups and coordinate with Payroll and HR Specialists, ensuring compliance and accurate records.

Responsibilities include system administration, data quality monitoring across Workday and Calamari, and delivering workforce analyses and dashboards for Board reporting.

Qualifications

• Bachelor’s or Master’s degree in HR, Business Admin, Finance, Information Systems or related field.
• 3+ years in HR administration, HR systems, reporting or process improvement.
• Strong knowledge of HR processes, labour law, compensation and benefits.
• Experience with HR systems (Workday/Calamari) is a plus; payroll familiarity helps.
• Excellent Excel skills; Power BI knowledge is advantageous.

Responsibilities

• Serve as primary contact for HR administration queries and policies.
• Act as a key user and administrator for HR systems; ensure data accuracy.
• Prepare HR/workforce reports, analyses, and dashboards for local population.
• Support HR system implementations and related process improvements.
• Maintain payroll records and provide back-up support with Payroll/HRIS.
• Create HR system documentation and provide trainings to managers.

Skills

Analytical skills

Data interpretation

Communication

Attention to detail

Excel

Power BI

Education

Bachelor’s or Master’s in HR/Business/IS

Tools

Workday

Calamari

HRIS

Job description

In this role, you will focus primarily on HR administration, HR systems, reporting, data quality, and process improvement initiatives. You will act as a key user and administrator for HR-related systems, support system enhancements, prepare workforce analyses and dashboards, and contribute to solutions that improve efficiency and employee experience across the organization. Payroll-related responsibilities will remain part of the role, mainly through support and back-up activities performed in cooperation with the Payroll and HR Specialist.

Your Responsibilities

• Serve as the primary contact for employee queries related to HR administration, labour law, internal policies, compensation, benefits, and payslips.
• Act as a key user and administrator for HR systems, ensuring data accuracy, proper system functionality, and continuous improvement.
• Participate in HR projects, process improvements, and initiatives supporting operational excellence.
• Monitor data quality inputs across HR systems (Workday, Calamari, and other vendor systems) and identify opportunities for Location HR process improvement.
• Prepare regular and ad hoc HR and workforce reports, analyses, and dashboards for location HR population to meet Board requirements for reporting.
• Support the implementation and transition of HR systems, tools, and functionalities, as well as related process improvements in close collaboration with Payroll, HRIS and Employee Cycle teams.
• Maintain employee payroll records, data, and documents, ensuring accuracy and compliance with governmental regulations.
• Provide support and back-up for the monthly payroll process, including data gathering, verification, and submission to the third-party payroll provider , and working time regulations in cooperation with the Payroll and HR Specialist.
• Create and maintain HR system documentation, procedures, user guides, and training materials based on Polish labor law and provide related trainings to relevant managers and employees.
• Check and manage sick leaves and maternity-related leaves in the system, ensuring accuracy, compliance, and effective communication with employees and managers.
• Coordinate occupational medicine processes and issue medical examination referrals.

Our Requirements

• Bachelor's or master's degree in Human Resources, Business Administration, Finance, Information Systems, or a related field.
• English proficiency at a minimum B2 level.
• Minimum of 3 years of experience in HR administration, HR systems, reporting, process improvement, or a similar HR operations role.
• Strong understanding of HR processes, HR systems, labour law, compensation, benefits, and basic payroll principles.
• Strong knowledge of HR systems, such as Workday, Calamari, or similar platforms (superuser role); experience with payroll-related tools is an advantage.
• Strong analytical and problem-solving skills with the ability to interpret and present data.
• Experience in process improvement, system implementation, or optimization projects.
• Advanced Microsoft Office 365 skills, particularly Excel; knowledge of Power BI is an advantage.
• Attention to detail and ability to maintain accurate records and data.
• Strong interpersonal and communication skills.

What we offer

• Great opportunity to work in an international company that values employees and provides right environment for right people
• Hybrid work (3 days from the office, 2 days from home)
• Strong focus on work-life balance
• Chance to contribute in the high-level service provided to our rigs globally
• Group Life Insurance
• Private Health Care
• MultiSport Card
• Development Program
• LinkedIn Learning Platform
• Parking space
• Prepaid card to cover your costs of entertainment, culture or food (after probation period)
• Employee Pension Program (Pracownicze Programy Emerytalne)
• Pastries and fruits in the office
• Office located in well-communicated city area in Gdańsk Centre
• This job position is open in Poland - candidates must have current legal authorisation to live and work in Poland.