HR Assistant (w/m/d)

Asics Italia S.R.L.; Warszawa; On-site; PLN 6,700 - 11,000; Part time

Job summary

Asics Italia S.R.L. is seeking an HR Assistant for Poland (approx. 20 hours per month). You will support personnel administration, payroll-related tasks, and Health & Safety coordination, while translating documents between Polish and English.

The role also involves general office tasks and maintaining employee records with discretion and confidentiality. Fluent Polish and good English are required; German is a plus.

Qualifications

• Vocational training or equivalent administrative qualification.
• Experience in administration, office management, personnel administration, or payroll support is an advantage.
• Strong organizational skills and attention to detail.
• High level of discretion and reliability when handling confidential information.
• Good knowledge of Microsoft Office applications.
• Fluent Polish and good English skills, written and spoken.
• German language skills are an advantage.

Responsibilities

• Maintain and organize physical employee personnel files.
• Support the monthly payroll preparation process for Poland.
• Coordinate Health & Safety activities and liaise with providers.
• Translate documents between Polish and English.
• Handle incoming/outgoing mail and support office administration tasks.

Skills

Fluent Polish

Good English

Strong organizational skills

Discretion and reliability

Education

Vocational training or equivalent administrative qualification

Tools

Microsoft Office

Job description

HR Assistant Poland (m/w/d) Approx. 20 Hours per Month

Position Purpose

The HR Assistant provides administrative support for HR-related activities in Poland and ensures the proper maintenance of employee documentation. The role also supports payroll administration, Health & Safety activities, translations, and general office administration tasks.

Key Responsibilities

• Personnel Administration
  • Maintain and organize physical employee personnel files.
  • Ensure complete and accurate filing of employee records in accordance with company policies and local legal requirements.
  • Support the monthly payroll preparation process, including the review and administration of employee benefits for all employees in Poland.
• Health & Safety Administration
  • Coordinate occupational health examinations and required medical appointments.
  • Liaise with external Health & Safety service providers.
  • Monitor deadlines, certificates, and required compliance documentation.
  • Support compliance with local Health & Safety regulations in Poland.
• Translation & Communication Support
  • Translate documents and correspondence between Polish and English.
  • Support communication with external providers, authorities, and employees when required.
• Office Administration
  • Handle incoming and outgoing mail.
  • Support general office organization and administrative tasks.

Qualifications

• Vocational training or equivalent administrative qualification.
• Previous experience in administration, office management, personnel administration, or payroll support is an advantage.
• Strong organizational skills and attention to detail.
• High level of discretion and reliability when handling confidential information.
• Good knowledge of Microsoft Office applications.
• Fluent Polish and good English skills, both written and spoken.
• German language skills are an advantage.