Admin & HR Specialist

S.F. EXPRESS CO. LTD; Katowice; On-site; PLN 60,000 - 90,000; Full time

Job summary

S.F. EXPRESS CO. LTD is seeking an HR/Administration professional to support local recruitment, onboarding, and employee records in Katowice, Poland. You will coordinate facility operations, vendor relations, and welfare activities while bridging communication between overseas HQ and the local workforce.

Knowledge of Polish labor law is highly preferred, with 1–3 years of HR/Admin experience in Europe. Fluency in English and Mandarin is expected, with Polish proficiency a strong plus.

Qualifications

• 1-3 years of HR/Admin experience in Europe; knowledge of Polish labor law is highly preferred.

Responsibilities

• Oversee local HR operations including recruitment assistance, onboarding/offboarding logistics, attendance tracking, and employee record management in compliance with Polish labor laws.
• Coordinate administrative support for daily warehouse office operations: procurement of office supplies, facility management, and vendor coordination (cleaning, security, catering).
• Support employee relations and welfare by assisting team activities, benefits execution, and acting as liaison between overseas HQ and local workforce.
• Manage administrative contracts, archiving documents, and liaising with external agencies (e.g., payroll, legal advisors).

Skills

HR operations

Administrative support

Cross-cultural communication

Onboarding

Job description

• HR Operations: Handle local recruitment assistance, onboarding/offboarding logistics, attendance tracking, and initial employee record management in compliance with Polish labor laws.
• Administrative Support: Oversee daily warehouse office operations, including office supplies procurement, facility management, vendor coordination (cleaning, security, catering), and visitor receptions.
• Employee Relations & Welfare: Assist in organizing team activities, employee benefits execution, and bridging communication between overseas HQ and local workforce.
• Compliance & Records: Manage administrative contracts, archiving operational documents, and liaising with external third-party agencies (e.g., payroll agencies, legal advisors).

Job Requirements

• Language : Fluent in both Mandarin Chinese and English (Oral & Written). Polish proficiency is a strong plus.

Qualifications

• 1-3 years of HR/Admin experience in Europe; knowledge of Polish labor law is highly preferred.
• Strong interpersonal, cross-cultural communication, and organizational skills.