Poland HR Assistant - Payroll & Admin Support (Part-Time)

Asics Italia S.R.L.; Polska; On-site; PLN 24,000 - 36,000; Part time

Job summary

ASICS Italia S.R.L. is seeking an HR Assistant in Poland (m/w/d) for approximately 20 hours per month to support HR activities, payroll administration, safety tasks, translations and general office duties.

The role focuses on maintaining employee records, coordinating health checks, assisting with payroll processes, translating Polish and English documents, and ensuring smooth office operations within a compliant, discreet environment. Fluency in Polish and English is required; German is a plus.

Qualifications

• Vocational training or equivalent administrative qualification.
• Experience in administration, office management, personnel administration, or payroll support is advantageous.
• Strong organizational skills and attention to detail.
• High level of discretion and reliability when handling confidential information.
• Good knowledge of Microsoft Office applications.
• Fluent Polish and good English skills, both written and spoken.
• German language skills are an advantage.

Responsibilities

• Personnel Administration: Maintain and organize physical employee personnel files; ensure complete and accurate filing of employee records; support monthly payroll preparation and benefits review for Poland.
• Health & Safety Administration: Coordinate occupational health exams and medical appointments; liaise with external H&S service providers; monitor deadlines and compliance documentation; support local H&S regulations.
• Translation & Communication Support: Translate documents between Polish and English; support communication with external providers, authorities, and employees.
• Office Administration: Handle incoming/outgoing mail; support general office organization and administrative tasks.

Skills

Organizational skills

Attention to detail

Discretion

Microsoft Office

Polish fluency

English proficiency

Education

Vocational training or administrative qualification

Tools

Microsoft Office Suite

Job description

ASICS Italia S.R.L. is seeking an HR Assistant in Poland (m/w/d) for approximately 20 hours per month to support HR activities, payroll administration, safety tasks, translations and general office duties.

The role focuses on maintaining employee records, coordinating health checks, assisting with payroll processes, translating Polish and English documents, and ensuring smooth office operations within a compliant, discreet environment. Fluency in Polish and English is required; German is a plus.