HR Assistant (w/m/d)

ASICS; Polska; Hybrid; PLN 6,700 - 11,000; Part time

Job summary

ASICS is seeking an HR Assistant for Poland (m/w/d) approx. 20 hours per month to provide administrative HR support. The role will involve personnel administration, payroll support, health & safety coordination, translations, and general office tasks.

The candidate should have vocational training or an equivalent administrative qualification, strong organizational skills, discretion with confidential information, and fluency in Polish with good English; German is an advantage.

Qualifications

• Vocational training or equivalent administrative qualification.
• Experience in administration, office management, personnel administration, or payroll support is an advantage.
• Strong organizational skills and attention to detail.
• High level of discretion and reliability when handling confidential information.
• Good knowledge of Microsoft Office applications.
• Fluent Polish and good English skills, both written and spoken.
• German language skills are an advantage.

Responsibilities

• Maintain and organize physical employee personnel files and ensure complete records per company policy and local law.
• Support monthly payroll preparation and administer employee benefits for Poland.
• Coordinate Health & Safety activities and liaise with external providers.
• Translate documents between Polish and English and support external communications.
• Handle incoming and outgoing mail and assist with general office tasks.

Skills

Polish fluency

English proficiency

Discretion and reliability

Strong organizational skills

Education

Vocational training or equivalent administrative qualification

Tools

Microsoft Office

Job description

HR Assistant Poland (m/w/d) Approx. 20 Hours per Month

Position Purpose

The HR Assistant provides administrative support for HR-related activities in Poland and ensures the proper maintenance of employee documentation. The role also supports payroll administration, Health & Safety activities, translations, and general office administration tasks.

Key Responsibilities

• Personnel Administration
  • Maintain and organize physical employee personnel files.
  • Ensure complete and accurate filing of employee records in accordance with company policies and local legal requirements.
  • Support the monthly payroll preparation process, including the review and administration of employee benefits for all employees in Poland.
• Health & Safety Administration
  • Coordinate occupational health examinations and required medical appointments.
  • Liaise with external Health & Safety service providers.
  • Monitor deadlines, certificates, and required compliance documentation.
  • Support compliance with local Health & Safety regulations in Poland.
• Translation & Communication Support
  • Translate documents and correspondence between Polish and English.
  • Support communication with external providers, authorities, and employees when required.
• Office Administration
  • Handle incoming and outgoing mail.
  • Support general office organization and administrative tasks.

Qualifications

• Vocational training or equivalent administrative qualification.
• Previous experience in administration, office management, personnel administration, or payroll support is an advantage.
• Strong organizational skills and attention to detail.
• High level of discretion and reliability when handling confidential information.
• Good knowledge of Microsoft Office applications.
• Fluent Polish and good English skills, both written and spoken.
• German language skills are an advantage.