HR Assistant (w/m/d)

Asics Italia S.R.L.; Polska; On-site; PLN 24,000 - 36,000; Part time

Job summary

ASICS Italia S.R.L. is seeking an HR Assistant in Poland (m/w/d) for approximately 20 hours per month to support HR activities, payroll administration, safety tasks, translations and general office duties.

The role focuses on maintaining employee records, coordinating health checks, assisting with payroll processes, translating Polish and English documents, and ensuring smooth office operations within a compliant, discreet environment. Fluency in Polish and English is required; German is a plus.

Qualifications

• Vocational training or equivalent administrative qualification.
• Experience in administration, office management, personnel administration, or payroll support is advantageous.
• Strong organizational skills and attention to detail.
• High level of discretion and reliability when handling confidential information.
• Good knowledge of Microsoft Office applications.
• Fluent Polish and good English skills, both written and spoken.
• German language skills are an advantage.

Responsibilities

• Personnel Administration: Maintain and organize physical employee personnel files; ensure complete and accurate filing of employee records; support monthly payroll preparation and benefits review for Poland.
• Health & Safety Administration: Coordinate occupational health exams and medical appointments; liaise with external H&S service providers; monitor deadlines and compliance documentation; support local H&S regulations.
• Translation & Communication Support: Translate documents between Polish and English; support communication with external providers, authorities, and employees.
• Office Administration: Handle incoming/outgoing mail; support general office organization and administrative tasks.

Skills

Organizational skills

Attention to detail

Discretion

Microsoft Office

Polish fluency

English proficiency

Education

Vocational training or administrative qualification

Tools

Microsoft Office Suite

Job description

HR Assistant Poland (m/w/d) Approx. 20 Hours per Month

Position Purpose

The HR Assistant provides administrative support for HR-related activities in Poland and ensures the proper maintenance of employee documentation. The role also supports payroll administration, Health & Safety activities, translations, and general office administration tasks.

Key Responsibilities

• Personnel Administration
  • Maintain and organize physical employee personnel files.
  • Ensure complete and accurate filing of employee records in accordance with company policies and local legal requirements.
  • Support the monthly payroll preparation process, including the review and administration of employee benefits for all employees in Poland.
• Health & Safety Administration
  • Coordinate occupational health examinations and required medical appointments.
  • Liaise with external Health & Safety service providers.
  • Monitor deadlines, certificates, and required compliance documentation.
  • Support compliance with local Health & Safety regulations in Poland.
• Translation & Communication Support
  • Translate documents and correspondence between Polish and English.
  • Support communication with external providers, authorities, and employees when required.
• Office Administration
  • Handle incoming and outgoing mail.
  • Support general office organization and administrative tasks.

Qualifications

• Vocational training or equivalent administrative qualification.
• Previous experience in administration, office management, personnel administration, or payroll support is an advantage.
• Strong organizational skills and attention to detail.
• High level of discretion and reliability when handling confidential information.
• Good knowledge of Microsoft Office applications.
• Fluent Polish and good English skills, both written and spoken.
• German language skills are an advantage.