Global Senior Executive Assistant to Directors

Intermediate Capital Group Polska Sp. z.o.o; Warszawa; On-site; PLN 78,000 - 106,000; Full time

Job summary

Intermediate Capital Group Polska Sp. z.o.o is seeking an Executive Assistant to support senior Directors across Europe. The role involves diary management, travel coordination, expense handling and broader business support in a fast-paced, trusted team environment.

The successful candidate will bring discretion, strong organisational skills, and the ability to manage multiple priorities with professionalism and resilience.

Qualifications

• Extensive EA experience supporting Senior Management and/or MD-level professionals.
• Advanced Microsoft Office skills including Outlook, Word, Excel and PowerPoint.
• Fluent written and spoken English.
• Excellent organisational skills with flexibility and multitasking ability.
• Ability to work independently, effectively and remain calm under pressure.
• Excellent interpersonal and communication skills with a proactive attitude and teamwork.

Responsibilities

• Extensive calendar management and coordination of internal/external calls and meetings.
• Arrange national and international travel itineraries.
• Organise team and business area events including meals and external meetings.
• Prepare, format and maintain documents, spreadsheets and presentations.
• Liaise with internal and external stakeholders via email, phone and Teams.
• Expense processing and onboarding of new joiners; follow up on actions.
• Update HR system with absence and holidays; manage system data and contacts.

Skills

Executive support

MS Office

English fluency

Multitasking

Discretion

Stakeholder management

Tools

Outlook

Excel

PowerPoint

Teams

Job description

Intermediate Capital Group Polska Sp. z.o.o is seeking an Executive Assistant to support senior Directors across Europe. The role involves diary management, travel coordination, expense handling and broader business support in a fast-paced, trusted team environment.

The successful candidate will bring discretion, strong organisational skills, and the ability to manage multiple priorities with professionalism and resilience.