Global Executive Personal Assistant

Insignia Group of Companies; Warszawa; On-site; PLN 120,000 - 200,000; Full time

Job summary

Insignia Group of Companies in Warsaw, Poland, seeks a Personal Assistant to provide dedicated support to a UHNI. The role demands exceptional organizational skills, sound judgement, discretion, and the flexibility to manage a fast-paced, global lifestyle.

You will act as the trusted right hand to the principal, coordinating an evolving schedule, international travel, and both business and personal matters with impeccable attention to detail.

Qualifications

• Minimum 5 years experience as Personal Assistant or EA supporting senior executives or UHNW individuals.
• Experience within a Family Office, Private Office, luxury hospitality or private aviation is highly desirable.
• Fluent English, with outstanding communication skills.
• Russian language would be a significant advantage.
• Extensive international travel experience and ability to manage complex logistics.
• Valid passport with ability to travel internationally and obtain visas when required.
• Strong understanding of luxury lifestyle services and exceptional client service.
• Highly organized with excellent attention to detail.
• Absolute discretion, integrity and professionalism.
• Valid driver's licence and driving skills.
• Bachelor's degree or equivalent preferred.

Responsibilities

• Provide comprehensive executive, personal and administrative support to the principal.
• Manage a complex and evolving calendar, appointments and commitments.
• Accompany the principal on international business and personal travel, ensuring seamless support before, during and after each trip.
• Coordinate international travel itineraries, accommodation, ground transportation, visas and related logistics.
• Organize business meetings, private engagements and high-profile events.
• Liaise with household staff, service providers, advisors and external partners to ensure smooth execution of requests.
• Handle confidential personal and business matters with utmost discretion.
• Research and coordinate luxury lifestyle services, exclusive experiences and bespoke requests worldwide.
• Screen, prioritize and manage incoming emails, calls, invitations and correspondence.
• Anticipate the principal's needs, proactively resolve issues and ensure every detail is managed to the highest standard.
• Maintain complete confidentiality and professionalism in every aspect of the role.

Skills

Executive support

Travel coordination

Discretion

Fluent English

Interpersonal communication

Diplomatic etiquette

Attention to detail

Driving licence

Education

Bachelor's degree or equivalent

Tools

Passport for international travel

Job description

Insignia Group of Companies in Warsaw, Poland, seeks a Personal Assistant to provide dedicated support to a UHNI. The role demands exceptional organizational skills, sound judgement, discretion, and the flexibility to manage a fast-paced, global lifestyle.

You will act as the trusted right hand to the principal, coordinating an evolving schedule, international travel, and both business and personal matters with impeccable attention to detail.