Executive Assistant

6999 Takeda SCE; Polska; On-site; PLN 85,000 - 117,000; Full time

Job summary

Takeda SCE in Lodz, Poland, seeks an Executive Assistant, Senior Support to help senior leaders in Europe and the United States. You will coordinate priorities, manage communications, and support core business activities in a global environment.

The role emphasizes organization, discretion, and professionalism, with responsibilities across scheduling, travel, document prep, reporting, and stakeholder coordination to keep executives productive.

Qualifications

• Bachelor’s degree.
• Minimum of 3 years of relevant experience in a global environment.
• Proficiency with Microsoft Office applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Strong written and verbal English communication skills.
• Demonstrated ability to manage complex schedules and coordinate travel arrangements.
• Experience handling high volumes of email, prioritizing work, and managing correspondence effectively.
• Experience preparing professional presentations and business documents.
• Strong interpersonal skills, attention to detail, and the ability to work effectively under tight deadlines.

Responsibilities

• Manage complex executive schedules and coordinate travel arrangements to support business priorities.
• Handle high volumes of email and prioritize requests effectively to ensure timely responses and actions.
• Prepare and edit documents, presentations, and communications with a high level of accuracy and clarity.
• Maintain filing systems and retrieve critical information efficiently to support business operations.
• Analyze data and develop reports that help inform decision-making.
• Coordinate communications with internal and external stakeholders in a professional and effective manner.
• Manage multiple tasks and projects simultaneously while maintaining attention to detail and meeting deadlines.
• Provide support and coverage for other Executive Assistants as needed to ensure continuity of service.

Education

Bachelor’s degree

Minimum 3 years of global experience

English communication (written and verbal)

Schedule management & travel coordination

Email management & prioritization

Presentation & document preparation

Interpersonal skills & deadline orientation

Tools

Microsoft Office Suite (Outlook, Teams, PowerPoint, Excel, SharePoint)

Job description

Job Description

The Executive Assistant, Senior Support provides high-level administrative support to senior executives based in Europe and the United States. This role plays an important part in enabling leaders to operate effectively by coordinating priorities, managing communications, and supporting key business activities. Working within a global environment, the position helps maintain efficient workflows, facilitates collaboration across stakeholders, and ensures that critical information and processes are managed with accuracy and professionalism. Through strong organization, communication, and operational support, this role contributes to the smooth functioning of executive leadership activities and supports the organization's mission of delivering Better Health and a Brighter Future.

How You Will Contribute

• Manage complex executive schedules and coordinate travel arrangements to support business priorities.
• Handle high volumes of email and prioritize requests effectively to ensure timely responses and actions.
• Prepare and edit documents, presentations, and communications with a high level of accuracy and clarity.
• Maintain filing systems and retrieve critical information efficiently to support business operations.
• Analyze data and develop reports that help inform decision-making.
• Coordinate communications with internal and external stakeholders in a professional and effective manner.
• Manage multiple tasks and projects simultaneously while maintaining attention to detail and meeting deadlines.
• Provide support and coverage for other Executive Assistants as needed to ensure continuity of service.

Qualifications

• Bachelor’s degree.
• Minimum of 3 years of relevant experience in a global environment.
• Proficiency with Microsoft Office applications, including Outlook, Teams, PowerPoint, Excel, and SharePoint.
• Strong written and verbal English communication skills.
• Demonstrated ability to manage complex schedules and coordinate travel arrangements.
• Experience handling high volumes of email, prioritizing work, and managing correspondence effectively.
• Experience preparing professional presentations and business documents.
• Strong interpersonal skills, attention to detail, and the ability to work effectively under tight deadlines.

Locations

Lodz, Poland

Base Salary Range:

zł85,300.00 - zł117,260.00

For information about our benefits, please click here.

Worker Type

Employee

Worker Sub-Type

Regular

Time Type

Full time