Board Support Administrator

INSTANT IMPACT; Kraków; On-site; PLN 90,000 - 150,000; Full time

Job summary

INSTANT IMPACT is seeking a Board Support Administrator in Kraków, Poland, to join the governance function and support the Internal Company Secretary. The role focuses on ensuring Board, Committee and Senior Management governance activities run smoothly across multiple jurisdictions.

The ideal candidate brings 2-5 years of board support experience in financial or professional services, excellent English and strong diary coordination skills, to help maintain accurate governance records and assist

Qualifications

• 2-5 years’ experience in executive/board support in financial or professional services.
• Proven ability to support senior stakeholders and boards.
• Strong organisational skills and attention to detail.
• Experience managing complex diaries and meetings.
• Business-level English communication.
• Proficient with Outlook, Word, Excel, PowerPoint.

Responsibilities

• Coordinate Board, Committee and Senior Management meetings across jurisdictions.
• Manage governance calendars, schedules and deadlines.
• Prepare agendas, board packs and materials.
• Coordinate virtual meetings and international schedules.
• Maintain governance records and document repositories.
• Support execution of resolutions and governance approvals.
• Maintain governance databases and records.
• Support governance reporting and process improvements.
• Assist with director onboarding and governance events.

Skills

Executive support

Board support

Governance coordination

MS Office

English proficiency

Tools

Microsoft Office

Job description

Board Support Administrator

Department: Client Role

Employment Type: Full Time

Location: Poland, PL

Description

We are currently representing a leading global Financial Services firm in the appointment of high-calibre professionals as part of a period of strategic growth and investment.

Our client operates at the intersection of corporate, fiduciary and regulatory services, partnering with private equity houses, investment managers and international financial institutions. Backed by long-term institutional investment and an established global brand, the firm is scaling its capabilities, technology and international footprint.

As our client continues an exciting period of international growth, they are looking for a highly organised and proactive Board Support Administrator to join their global governance function.

This is a fantastic opportunity for an experienced Executive Assistant, Governance Coordinator or Company Secretarial Assistant who enjoys working in a professional environment and wants to develop valuable governance and board-level experience.

Key Responsibilities

You’ll play a key role in supporting the Internal Company Secretary function across our global business, ensuring that Board, Committee and Senior Management governance activities run smoothly and efficiently.

Your responsibilities will include:

• Coordinating Board, Committee and Senior Management meetings across multiple jurisdictions
• Managing governance calendars, meeting schedules and key deadlines
• Preparing, compiling and distributing agendas, board packs and meeting materials
• Coordinating meeting logistics, including virtual meetings and international schedules
• Maintaining governance records, document repositories and tracking logs
• Supporting the execution and administration of resolutions and governance approvals
• Maintaining governance databases and corporate records
• Supporting governance reporting, action tracking and process improvement initiatives
• Assisting with director onboarding, governance events and other corporate administration activities

Skills, Knowledge and Expertise

• Circa 2-5 years’ experience in an executive assistant, board support or governance support function from within a financial services or professional services environment
• Proven experience supporting senior stakeholders, executives, boards or committees
• Excellent organisational skills and the ability to manage multiple priorities simultaneously
• Strong attention to detail and a highly accurate approach to record keeping
• Experience coordinating complex diaries, meetings and schedules
• Business-level proficiency in written and spoken English, with the ability to communicate effectively at all levels.
• Excellent working knowledge of Microsoft Office, particularly Outlook, Word, Excel and PowerPoint