Global Office Admin & Reception Coordinator

Westinghouse Electric Company; Kraków; On-site; PLN 68,000 - 85,000; Full time

Benefits offered by this job

Hybrid work model

Private medical care

Life insurance

Parking space for employees

Employee referral program

Job summary

Westinghouse Electric Company in Kraków seeks a Receptionist/GSS Junior Admin to support the Global Admin Team in an onsite role, reporting to the GSS Global Admin Team Leader. You will be in the office five days a week, handling front-desk tasks and general admin support.

The role involves coordinating visitors, meetings, invoices and documents, and ensuring data confidentiality while working with colleagues across the Westinghouse network.

Qualifications

• Bachelor's Degree required.
• +1 year in similar role.
• Fluent English (C1).
• Strong MS Office skills.
• Excellent communication and attention to detail.
• Ability to work with international teams.
• Daily back-office support and admin tasks.

Responsibilities

• Maintain the reception area in an organized state.
• Manage office access control.
• Provide administrative support for visitors – check in, badges, catering, and taxi.
• Maintain office correspondence circulation.
• Manage office supplies.
• Work with security, cleaning, facility team and other departments.
• Provide administrative support for Westinghouse employees/teams.
• Organize meetings and events.
• Provide admin support for company documentation flow (invoices, expenses) including electronic document management systems.
• Maintain security, accuracy, and confidentiality of sensitive data following standards.

Skills

Attention to detail

Communication skills

Time management

Team collaboration

Customer service

Diplomacy

Education

Bachelor's degree

Tools

MS Office

Job description

Westinghouse Electric Company in Kraków seeks a Receptionist/GSS Junior Admin to support the Global Admin Team in an onsite role, reporting to the GSS Global Admin Team Leader. You will be in the office five days a week, handling front-desk tasks and general admin support.

The role involves coordinating visitors, meetings, invoices and documents, and ensuring data confidentiality while working with colleagues across the Westinghouse network.