Office Assistant - contract for replacement

FOSS Polska; Warszawa; On-site; PLN 42,000 - 60,000; Full time

Benefits offered by this job

Kafeteria MyBenefit

Private health care Allianz

Private insurance PZU

Company lunch

Co-financing of holidays

Employee Assistance Program

Job summary

FOSS Polska is seeking an Office Assistant to ensure smooth operation of the Warsaw office at Osmańska 14 Street, providing administrative support to the management team and other departments. You will handle office operations, organise space and cleaning, manage correspondence and documents flow, coordinate travel, and support events and cross-functional teams.

The role requires at least one year of experience, independence, strong English, and a proactive approach in an international

Qualifications

• Minimum 1 year of experience in a similar position.
• Excellent self-organization, accuracy, reliability and attention to detail.
• Ability to work independently and in an international environment.
• Very good command of English, both spoken and written (minimum B2 level).
• Knowledge of Salesforce is an advantage.

Responsibilities

• Ensuring the professional image of the office and its smooth and efficient operation.
• Managing office space, ensuring that the office is kept clean, tidy and presentable, and supervising the cleaning company.
• Taking responsibility for company correspondence and ensuring the proper flow of documents.
• Managing office equipment and maintaining contact with external office service providers.
• Managing business travel arrangements, including hotel, flight and travel insurance bookings.
• The Office Assistant will support the organization and coordination of company events and functions, ensuring that all administrative and logistical arrangements are handled efficiently.
• Providing day-to-day administrative support to various departments across the organization.

Skills

Office administration

English communication

Proactive

Independent worker

Tools

Salesforce

Job description

At FOSS, we are driven by a strong sense of purpose, and we hope you are too. By 2030, the world population will exceed 9 billion and the middle class will have doubled. This means we will need to be outstandingly smart about our global food production. FOSS is on a mission to enable the sustainable use of the planet’s food resources, and thus to the nutrition of the people of the world. As a global market leader, we contribute through innovative food analysis, which is used to secure food quality, reduce waste, and optimize food production. If that sounds like something you’d like to be a part of, read on!

What you will be doing

As our Office Assistant, you will ensure the smooth and efficient operation of our FOSS Polska Office at Osmańska 14 Street. Providing administrative and executive support to the FOSS Polska Management team and other departments.

Key responsibilities include:

• Ensuring the professional image of the office and its smooth and efficient operation
• Managing office space, ensuring that the office is kept clean, tidy and presentable, and supervising the cleaning company
• Taking responsibility for company correspondence and ensuring the proper flow of documents
• Managing office equipment and maintaining contact with external office service providers
• Managing business travel arrangements, including hotel, flight and travel insurance bookings

The Office Assistant will support the organization and coordination of company events and functions, ensuring that all administrative and logistical arrangements are handled efficiently. The role also involves providing day-to-day administrative support to various departments across the organization, helping to maintain smooth business operations and responding to ongoing operational needs. In addition, the Office Assistant will work closely with teams across the company, fostering effective communication and collaboration to support shared goals and initiatives.

What we hope to see you bring

• Minimum 1 year of experience in a similar position
• Proactive and able to work independently
• Excellent self-organization, accuracy, reliability and attention to detail
• Ability to work effectively in an international and multicultural environment
• Very good command of English, both spoken and written (minimum B2 level)
• Knowing Sales Force will be advantage

Why choose FOSS?

• Work-life balance with Danish style of work based on trust and teamwork
• Employment contract for a one-year replacement position, with the possibility of extension (initially a 3-month probationary period, followed by a 9-month fixed-term contract for the purpose of covering an employee's absence)
• Additional benefits such as Kafeteria MyBenefit, private health care in Allianz, private insurance in PZU
• Company lunch once a week
• Co-financing of holiday
• Employee Assistance Program – mental health program

FOSS is committed to maintaining an inclusive and diverse culture. You can help us sustain an unbiased recruitment process by not including photos and age in your application.

About FOSS

Today, more than 8 billion people around the world are dependent on nutritional food. Tons of food being produced in a million different ways and under varying conditions, creating challenges all the way from field to fork. One of them, obviously, is the effect it has on climate change.

FOSS helps the world’s 100 biggest food companies, and more than 40,000 others around the world navigate exactly that with intelligent, data-driven and innovative analytical solutions. We are making sustainability a better business, and we’re doing so as the global market leader in our field – improving food quality, minimizing food waste, ensuring food safety, and securing fair payment.

Join a pioneering and innovative company in the food and agriculture industry. A company on a mission, with offices all around the world and 1,750 talented colleagues across 34 different countries.