Office Assistant - contract for replacement

FOSS group; Polska; On-site; PLN 39,000 - 56,000; Full time

Benefits offered by this job

Kafeteria MyBenefit

Private health care Allianz

Private insurance PZU

Company lunch once a week

Co-financing of holidays

Employee Assistance Program – mental健康

Job summary

FOSS Poland is seeking an Office Assistant for a one-year replacement position at Osmańska 14, Warsaw. You will support the Management team and various departments, ensuring smooth daily operations and a professional office environment.

The role requires strong English skills (B2), proactive work style, and the ability to work in an international setting. Probationary period followed by fixed-term contract and benefits are offered.

Qualifications

• Minimum 1 year of experience in a similar position.

Responsibilities

• Ensure professional image of the office and smooth operation.
• Manage office space, keep office clean and presentable, supervise cleaning.
• Handle company correspondence and document flow.
• Manage office equipment and liaise with external service providers.
• Coordinate business travel: hotels, flights, travel insurance.
• Support events and cross-department coordination.

Skills

Proactive

Excellent self-organization

Attention to detail

Strong communication skills

Work independently

English proficiency (B2)

Tools

Salesforce

Job description

Office Assistant - contract for replacement

Published:2026-09-24 Department
FOSS Poland
Osmańska 14
02-823 Warszawa

Country
Poland

About FOSS

At FOSS, we are driven bya strong senseof purpose, and we hope you are too. By 2030, the world populationwillexceed 9 billion and the middle classwill have doubled.Thismeans we will need to be outstandingly smart about our global food production.FOSS ison a mission toenablethe sustainable use of the planet’sfoodresources, and thus to the nutrition of the people of the world.As a global market leader, wecontribute through innovative food analysis, which is used to secure food quality, reducewaste,andoptimizefoodproduction.If that sounds like somethingyou’dlike to be a part of, read on!

What you will be doing

As our Office Assistant, you will ensure the smooth and efficient operation of our FOSS Polska Office at Osmańska 14 Street. Providing administrative and executive support to the FOSS Polska Management team and other departments.

Key responsibilities include:

• Ensuring the professional image of the office and its smooth and efficient operation
• Managing office space, ensuring that the office is kept clean, tidy and presentable, and supervising the cleaning company
• Taking responsibility for company correspondence and ensuring the proper flow of documents
• Managing office equipment and maintaining contact with external office service providers
• Managing business travel arrangements, including hotel, flight and travel insurance bookings

The Office Assistant will support the organization and coordination of company events and functions, ensuring that all administrative and logistical arrangements are handled efficiently. The role also involves providing day-to-day administrative support to various departments across the organization, helping to maintain smooth business operations and responding to ongoing operational needs. In addition, the Office Assistant will work closely with teams across the company, fostering effective communication and collaboration to support shared goals and initiatives.

What we hope to see you bring

• Minimum 1 year of experience in a similar position
• Proactive and able to work independently
• Excellent self-organization, accuracy, reliability and attention to detail
• Ability to work effectively in an international and multicultural environment
• Strong communication skills
• Very good command of English, both spoken and written (minimum B2 level)
• Knowing Sales Force will be advantage

Why choose FOSS?

• Work-life balance with Danish style of work based on trust and teamwork
• Employment contract for a one-year replacement position, with the possibility of extension (initially a 3-month probationary period, followed by a 9-month fixed-term contract for the purpose of covering an employee's absence)
• Additional benefits such as Kafeteria MyBenefit, private health care in Allianz, private insurance in PZU
• Company lunch once a week
• Co-financing of holiday
• Employee Assistance Program – mental health program

FOSS is committed to maintaining an inclusive and diverse culture. You can help us sustain an unbiased recruitment process by not including photos and age in your application.

About FOSS

Today, more than 8 billion people around the world are dependent on nutritional food. Tons of food being produced in a million different ways and under varying conditions, creating challenges all the way from field to fork. One of them, obviously, is the effect it has on climate change.

FOSS helps the world’s 100 biggest food companies, and more than 40,000 others around the world navigate exactly that with intelligent, data-driven and innovative analytical solutions. We are making sustainability a better business, and we’re doing so as the global market leader in our field – improving food quality, minimizing food waste, ensuring food safety, and securing fair payment.

Join a pioneering and innovative company in the food and agriculture industry. A company on a mission, with offices all around the world and 1,750 talented colleagues across 34 different countries.