Global Shared Services Administrator – Kraków

INSTANT IMPACT; Kraków; On-site; PLN 75,815 - 94,768; Full time

Job summary

INSTANT IMPACT is establishing a brand-new Shared Services team in Kraków to support global operations. The role focuses on delivering high-quality administrative and operational support across multiple jurisdictions and service lines, driving efficiency and continuous improvement.

We are seeking organized, detail-oriented professionals with strong English skills who can work independently within a collaborative, fast-paced international environment.

Qualifications

• Bachelor's degree or equivalent qualification.
• Excellent written and verbal English skills.
• Experience in administrative/operational roles, preferably in financial services or international environments.
• Ability to work to deadlines and SLAs.
• Strong accuracy and attention to detail.

Responsibilities

• Support a wide range of operational and administrative activities for global operations.
• Process transactional activities across multiple jurisdictions.
• Manage shared mailboxes and respond to internal/external inquiries.
• Maintain and update databases, systems and digital filing records.
• Review data for discrepancies and ensure information accuracy.
• Prepare certificates, letters and other business documents.
• Archive financial and corporate records per procedures.
• Produce reports and support operational projects.

Skills

English proficiency

Attention to detail

Deadline oriented

Independent worker

Education

Bachelor's degree or equivalent qualification

Job description

INSTANT IMPACT is establishing a brand-new Shared Services team in Kraków to support global operations. The role focuses on delivering high-quality administrative and operational support across multiple jurisdictions and service lines, driving efficiency and continuous improvement.

We are seeking organized, detail-oriented professionals with strong English skills who can work independently within a collaborative, fast-paced international environment.