German-speaking PMO

Link Group; Warszawa; Hybrid; PLN 240,000 - 360,000; Full time

Job summary

Link Group is seeking a structured PMO & Governance Specialist to drive clarity, control, and pace across a complex technology transformation. You will bridge engineering streams with executive leadership, ensuring robust risk management and predictable delivery in a German-speaking business environment.

You will establish governance, manage RAID logs, create executive status packs, and coordinate cross-functional streams including E2E Architecture, Vendor Management, Product, Change, and QA.

Qualifications

• Hands-on PMO/ governance experience in large-scale transformation programs.
• Experience building RAID logs and executive status packs.
• Business-fluent English and very strong German (C1).
• Willingness for hybrid work with at least 50% onsite and travel to Germany.
• Familiarity with enterprise work management tools (Jira, Confluence, Azure DevOps).

Responsibilities

• Establish and manage program governance models and reporting cadences.
• Maintain RAID logs, decisions, and milestone tracking across streams.
• Create steering decks and status reports in German and English.
• Coordinate cross-functional streams (E2E Architecture, Vendor, Product, Change, QA).
• Monitor progress, enforce quality gates, track actions, meet SLAs.
• Assist capacity planning and onboarding of global delivery services.
• Standardize tooling health across Jira, Azure DevOps, Confluence, Excel, PowerPoint.
• Serve as interface for onsite coordinators, EY teams, and client counterparts.

Skills

PMO discipline

Synthesis of updates

Executive communication

Stakeholder management

PowerPoint & Excel

Delivery methodologies (Agile/Scrum/Hy

Tools

Jira

Azure DevOps

Confluence

Job description

Role Overview

We are seeking a structured, delivery-focused PMO & Governance Specialist to drive clarity, control, and pace across a complex technology transformation program. In this role, you will act as a vital bridge between multi-disciplinary engineering streams and executive leadership, ensuring seamless communication, robust risk management, and predictable delivery within a German-speaking business environment.

Key Responsibilities

• Governance Framework & Operations: Support the establishment and ongoing management of the program governance model, reporting structures, meeting cadence, and delivery routines.
• Risk & Control Management: Maintain and actively manage RAID logs (Risks, Assumptions, Issues, Dependencies), decision records, and milestone tracking across all active workstreams.
• Executive Reporting & Steering: Synthesize stream-level inputs into high-quality steering committee decks and executive status reports in both German and English.
• Cross-Functional Stream Alignment: Drive coordination across diverse workstreams, including E2E Architecture, Vendor/Provider Management, Product/Operations, Change Management, and Quality Assurance.
• Delivery & Quality Tracking: Monitor deliverable progress, enforce quality gates, track action items, and ensure strict adherence to deadlines and SLAs.
• Resource Management: Assist with capacity planning, resource tracking, and the onboarding of global delivery services (GDS) resources into the program.
• Tooling Standardization: Ensure consistent utilization and health of project tooling, including Jira, Azure DevOps, Confluence, Excel trackers, and PowerPoint reporting assets.
• Stakeholder Interface: Act as a key point of contact for onsite coordinators, EY client-facing teams, and client counterparts as required.

Skills & Attributes for Success

• Proven PMO discipline and track record in large-scale, multi-stream transformation environments.
• Strong synthesis skills - ability to translate technical details and fragmented updates into concise executive messages.
• Excellent verbal and written communication in both German and English, with strong skills in documenting workshops and key decisions.
• High confidence in engaging with senior business leaders, distributed delivery teams, and onsite coordinators.
• Advanced proficiency in PowerPoint and Excel for data visualization and executive reporting.
• Sound working knowledge of modern delivery methodologies (Agile, Scrum, Kanban, or Hybrid frameworks).

Must-Have Qualifications

• Professional Experience: Hands-on experience in a PMO, Project Management, or Program Governance role within Financial Services or Technology Transformation.
• Governance Tooling: Demonstrated experience building and maintaining RAID logs, action trackers, and executive status packs.
• Language Proficiency: Business-fluent English and very strong German (min. C1), capable of leading meetings and drafting materials in both languages.
• Mobility: Willingness to work in a hybrid setup (at least 50% onsite presence) with willingness to travel to Germany based on project requirements.
• Mindset: Exceptional organizational skills, high attention to detail, and a proactive ownership mindset.

Preferred Qualifications (Nice-to-Have)

• Industry domain knowledge in Wealth & Asset Management, Banking, Capital Markets, Securities, or Fund Operations.
• Familiarity with enterprise work management tools such as Jira, Confluence, or Azure DevOps.
• Recognized project management certifications (e.g., PRINCE2, PSM, AgilePM, or PMP).
• Prior experience interfacing directly with stakeholders in the DACH region (Germany, Austria, Switzerland).