PMO Lead

Us3 Consulting; Wrocław; On-site; PLN 180,000 - 270,000; Full time

Job summary

Us3 Consulting is seeking an experienced PMO Lead to provide end-to-end coordination and governance across a complex programme of projects. You will work with Project Managers, senior stakeholders and cross-functional teams to ensure delivery, financial control, reporting, risk management and governance.

This hands-on role requires strong organisation, communication and stakeholder management to coordinate multiple projects and drive actions through to completion.

Qualifications

• Experience as PMO, Programme Management or Project Management.
• Strong coordination of multiple projects/workstreams.
• Experience with governance, reporting and RAID management.
• Proven stakeholder management and communication with senior stakeholders.

Responsibilities

• Coordinate activities across multiple projects and Project Managers.
• Support budget preparation, financial reporting, accruals, actuals and forecasting.
• Review and sign off service and licence contracts in collaboration with stakeholders.
• Coordinate programme reporting, including status updates, RAID logs and Steering Committee materials.
• Prepare cross-project decisions for decision boards and ensure actions are followed through.
• Coordinate programme governance and Quality Gate reviews, including tracking agreed actions.
• Align individual project cutover plans and support execution activities.
• Monitor project documentation, deliverables and data quality against programme standards.
• Manage programme administration across Teams, SharePoint and programme portals.
• Act as a central coordination point for programme communications and stakeholder engagement.
• Proven experience in a PMO, Programme Management or Project Management environment.
• Strong experience coordinating multiple projects or workstreams.
• Experience with programme governance, reporting, RAID management and financial tracking.
• Strong understanding of project delivery processes, controls and quality standards.
• Proficiency with Microsoft Office, Teams and SharePoint.

Skills

Stakeholder management

Budgeting

Reporting

Risk management

Governance

Project coordination

Communication

Education

PRINCE2

PMP

APM

Tools

Microsoft Office

Teams

SharePoint

Job description

We are looking for an experienced PMO Lead to provide end-to-end coordination and governance across a complex programme of projects. You will work closely with Project Managers, senior stakeholders and cross-functional teams to ensure effective programme delivery, financial control, reporting, risk management and governance.

This is a hands‑on role requiring strong organisation, communication and stakeholder management skills, with the ability to coordinate multiple projects and drive actions through to completion.

Key Responsibilities

• Coordinate activities across multiple projects and Project Managers.
• Support budget preparation, financial reporting, accruals, actuals and forecasting.
• Review and sign off service and licence contracts in collaboration with relevant stakeholders.
• Coordinate programme reporting, including status updates, RAID logs and Steering Committee materials.
• Prepare cross-project decisions for decision boards and ensure actions are followed through.
• Coordinate programme governance and Quality Gate reviews, including tracking agreed actions.
• Align individual project cutover plans and support execution activities.
• Monitor project documentation, deliverables and data quality against programme standards.
• Manage programme administration across Teams, SharePoint and programme portals, including distribution lists and contact information.
• Act as a central coordination point for programme communications and stakeholder engagement.
• Proven experience in a PMO, Programme Management or Project Management environment.
• Strong experience coordinating multiple projects or workstreams simultaneously.
• Experience with programme governance, reporting, RAID management and financial tracking.
• Strong stakeholder management and communication skills, including experience working with senior stakeholders.
• Highly organised with strong attention to detail and the ability to manage competing priorities.
• Experience preparing management reports, presentations and governance materials.
• Strong understanding of project delivery processes, controls and quality standards.
• Proficiency with Microsoft Office, Teams and SharePoint.

Preferred Skills & Experience

• Experience supporting large-scale transformation or complex programmes.
• Experience with Quality Gates, Steering Committees and decision boards.
• Experience supporting cutover planning and execution.
• Experience with procurement, supplier management or contract review.
• Experience working in a structured governance or regulated environment.
• Project or programme management qualification such as PRINCE2, PMP, APM or equivalent.