Facilities Operations Coordinator – Hybrid (Krakow)

Jones Lang LaSalle Incorporated; Kraków; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private healthcare

Flexible working: Hybrid model

Career development

Job summary

Jones Lang LaSalle Incorporated in Krakow, Poland is seeking a Facilities Coordinator to join our Integrated Facilities Management team. The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk.

The role requires knowledge of health and safety, building systems, and strong communication.

Qualifications

• Background in facilities management, property management, hospitality, or related operational field.
• Knowledge of occupational health and safety requirements, critical facilities operations, and vendor management practices.
• Technical awareness of building systems such as HVAC, chillers, fire protection, electrical and mechanical systems, or building management systems.
• Strong problem-solving skills with the ability to navigate ambiguity and deliver practical solutions in dynamic environments.
• Excellent communication and interpersonal skills, with the ability to engage confidently with clients, team members, and external vendors.
• Self-motivated, energetic, and goal-oriented mindset with a focus on achieving performance targets.
• Flexibility and adaptability to respond effectively to changing priorities and manage multiple tasks simultaneously.
• Collaborative team player with a client-first approach and commitment to delivering high-quality service.

Responsibilities

• Deliver outstanding service to on-site clients and stakeholders, ensuring their expectations are consistently exceeded.
• Support the management and oversight of contractors and vendors to maintain high standards of work quality and service delivery.
• Assist with procurement activities, including vendor selection and ongoing performance monitoring.
• Conduct regular site inspections and safety audits to ensure compliance with health and safety procedures and building standards.
• Manage purchase orders accurately in JLL systems and support financial processes to maintain budget control and reporting accuracy.
• Maintain premises in excellent condition, implementing best practice operations and identifying opportunities for cost reduction and service improvement.
• Contribute to risk management initiatives, including business continuity planning and incident reporting procedures.
• Support the delivery of regular reporting packages and ensure all key performance indicators and service level agreements are met.

Skills

Facilities management

Vendor management

Health and safety knowledge

Communication skills

Problem solving

Tools

HVAC knowledge

Building management systems

Electrical systems knowledge

Job description

Jones Lang LaSalle Incorporated in Krakow, Poland is seeking a Facilities Coordinator to join our Integrated Facilities Management team. The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk.

The role requires knowledge of health and safety, building systems, and strong communication.