Facilities Coordinator

Jones Lang LaSalle Incorporated; Kraków; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Private healthcare

Flexible working: Hybrid model

Career development

Job summary

Jones Lang LaSalle Incorporated in Krakow, Poland is seeking a Facilities Coordinator to join our Integrated Facilities Management team. The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk.

The role requires knowledge of health and safety, building systems, and strong communication.

Qualifications

• Background in facilities management, property management, hospitality, or related operational field.
• Knowledge of occupational health and safety requirements, critical facilities operations, and vendor management practices.
• Technical awareness of building systems such as HVAC, chillers, fire protection, electrical and mechanical systems, or building management systems.
• Strong problem-solving skills with the ability to navigate ambiguity and deliver practical solutions in dynamic environments.
• Excellent communication and interpersonal skills, with the ability to engage confidently with clients, team members, and external vendors.
• Self-motivated, energetic, and goal-oriented mindset with a focus on achieving performance targets.
• Flexibility and adaptability to respond effectively to changing priorities and manage multiple tasks simultaneously.
• Collaborative team player with a client-first approach and commitment to delivering high-quality service.

Responsibilities

• Deliver outstanding service to on-site clients and stakeholders, ensuring their expectations are consistently exceeded.
• Support the management and oversight of contractors and vendors to maintain high standards of work quality and service delivery.
• Assist with procurement activities, including vendor selection and ongoing performance monitoring.
• Conduct regular site inspections and safety audits to ensure compliance with health and safety procedures and building standards.
• Manage purchase orders accurately in JLL systems and support financial processes to maintain budget control and reporting accuracy.
• Maintain premises in excellent condition, implementing best practice operations and identifying opportunities for cost reduction and service improvement.
• Contribute to risk management initiatives, including business continuity planning and incident reporting procedures.
• Support the delivery of regular reporting packages and ensure all key performance indicators and service level agreements are met.

Skills

Facilities management

Vendor management

Health and safety knowledge

Communication skills

Problem solving

Tools

HVAC knowledge

Building management systems

Electrical systems knowledge

Job description

JLL supports the Whole You, personally and professionally.Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.We are looking for a Facilities Coordinator for our Integrated Facilities Management business line.About JLLWe’re JLL. We’re a professional services and investment management firm specializing in real estate. We help organizations around the world achieve their ambitions by owning, occupying and investing in real estate.If you’re looking to step up your career, JLL is the perfect professional home. At JLL, you’ll have a chance to innovate with the world’s leading businesses, put that expertise into action on landmark projects, and work on game-changing real estate initiatives. You’ll also make long-lasting professional connections through sharing different perspectives, and you’ll be inspired by the best. We’re focused on opportunity and want to help you make the most of yours. Achieve your ambitions – join us at JLL!Location: Krakow, PolandRole PurposeAn exciting opportunity has arisen for a Facilities Coordinator to join JLL’s Integrated Facilities Management business. The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.What You'll DoDeliver outstanding service to on-site clients and stakeholders, ensuring their expectations are consistently exceededSupport the management and oversight of contractors and vendors to maintain high standards of work quality and service deliveryAssist with procurement activities, including vendor selection and ongoing performance monitoringConduct regular site inspections and safety audits to ensure compliance with health and safety procedures and building standardsManage purchase orders accurately in JLL systems and support financial processes to maintain budget control and reporting accuracyMaintain premises in excellent condition, implementing best practice operations and identifying opportunities for cost reduction and service improvementContribute to risk management initiatives, including business continuity planning and incident reporting proceduresSupport the delivery of regular reporting packages and ensure all key performance indicators and service level agreements are metWhat We're Looking ForBackground in facilities management, property management, hospitality, or a related operational fieldKnowledge of occupational health and safety requirements, critical facilities operations, and vendor management practicesTechnical awareness of building systems such as HVAC, chillers, fire protection, electrical and mechanical systems, or building management systemsStrong problem-solving skills with the ability to navigate ambiguity and deliver practical solutions in dynamic environmentsExcellent communication and interpersonal skills, with the ability to engage confidently with clients, team members, and external vendorsSelf-motivated, energetic, and goal-oriented mindset with a focus on achieving performance targetsFlexibility and adaptability to respond effectively to changing priorities and manage multiple tasks simultaneouslyCollaborative team player with a client-first approach and commitment to delivering high-quality serviceWhat You Can Expect From UsCompetitive Rewards & Benefits: Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance programFlexible Work Environment: Hybrid working modelCareer Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional trainingStability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical CompaniesInclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiativesGlobal Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunitiesIf this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements below. We’re interested in getting to know you and what you bring to the table!Personalized benefits that support personal well-being and growth:JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.About JLL –We’re JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That’s why we’re committed to our purpose to shape the future of real estate for a better world. We’re using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we’re honored to be recognized with awards for our success by organizations both globally and locally.Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we’re headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.