Facilities & Operations Coordinator (Hybrid)

Jones Lang LaSalle Incorporated; Kraków; Hybrid; PLN 50,000 - 65,000; Full time

Benefits offered by this job

Permanent contract

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Hybrid work environment

Job summary

Jones Lang LaSalle Incorporated in Kraków, Poland, seeks a Facilities Coordinator to support the Facilities Manager in operations, maintenance, vendor oversight, procurement, and helpdesk tasks. The role includes administrative support to the team and ensuring service quality on-site.

The successful candidate will bring a facilities or related background, strong communication skills, and the ability to manage multiple priorities in a hybrid work environment.

Qualifications

• Background in facilities management, property management, hospitality, or a related operational field.
• Knowledge of occupational health and safety requirements and vendor management practices.
• Technical awareness of building systems (HVAC, electrical, fire protection) and building management systems.

Responsibilities

• Deliver outstanding service to on-site clients and stakeholders.
• Support management of contractors and vendors to maintain high standards of work quality.
• Assist with procurement activities including vendor selection and performance monitoring.
• Conduct regular site inspections and safety audits for compliance with health, safety and building standards.
• Manage purchase orders in JLL systems and support budgeting and reporting processes.
• Maintain premises in excellent condition while identifying cost reduction opportunities.
• Support risk management initiatives and business continuity planning.
• Provide regular reporting packages and ensure KPIs and SLAs are met.

Skills

Facilities management

Vendor management

Procurement

Health & safety

Communication

Problem solving

Job description

Jones Lang LaSalle Incorporated in Kraków, Poland, seeks a Facilities Coordinator to support the Facilities Manager in operations, maintenance, vendor oversight, procurement, and helpdesk tasks. The role includes administrative support to the team and ensuring service quality on-site.

The successful candidate will bring a facilities or related background, strong communication skills, and the ability to manage multiple priorities in a hybrid work environment.