Facility Coordinator

CBRE Group, Inc.; Grodzisk Mazowiecki; On-site; PLN 52,000 - 76,000; Full time

Benefits offered by this job

Private medical care

Sports card co-financing

Life insurance

Employee referral program

Job summary

CBRE Group, Inc. is seeking a Facility Coordinator for an onsite role in Poland. You will manage daily facility operations, visitor access, and information services, ensuring safety, compliance, and smooth service delivery.

The role requires experience in facility management or administration, strong customer service, and fluent Polish with very good English. It offers a 8:00–16:00 schedule and maternity leave cover temporary contract, with growth opportunities within CBRE GWS.

Qualifications

• Experience in facility management, administration or reception.
• Experience in a corporate or industrial environment.
• Strong organizational, communication and customer service skills.
• Fluent Polish and very good English skills.
• Ability to work independently and collaboratively.
• Knowledge of health, safety and environmental standards.
• Solution & outcome-based attitude.

Responsibilities

• Oversee all aspects of facility operations, maintenance and service delivery.
• Ensure compliance with health, safety, environmental and legal regulations.
• Coordinate with internal and external stakeholders to maintain facility standards and implement best practices.
• Manage service provider workforce and subcontractors.
• Provide greetings and guidance to visitors during site opening hours.
• Operate the information office and provide safety, security and building information to visitors.
• Answer visitor questions and fulfil administrative requests.
• Perform locally agreed administrative work (mailing, event registration, etc.).

Skills

Facility management

Reception

Administration

Communication

Customer service

Polish language

Independence

Job description

CBRE Global Workplace Solutions (GWS) is part of CBRE Group, which employs over 140,000 people worldwide. We provide fully integrated real estate, facilities management, and technology solutions for owners, occupiers, and investors across the globe.

As a global provider of integrated FM services and corporate real estate services, GWS operates in 48 countries, creating stable and safe working environments for our clients and their teams. We focus on comprehensive facility maintenance and efficient infrastructure management, supporting organizations in their daily operations. Thanks to the expertise of our specialists and modern tools, we ensure efficient, predictable, and responsible property management throughout the entire lifecycle of real estate assets.

About the Role:

The Facility Coordinator is responsible for the efficient, safe, and compliant operation of facility management services. This includes managing daily facility operations, greeting visitors, overseeing employee access and authorization, and providing administrative support through the information office.

What You’ll Do:

• Oversee all aspects of facility operations, maintenance, and service delivery.
• Ensure compliance with health, safety, environmental, and legal regulations.
• Coordinate with internal and external stakeholders to maintain facility standards and implement best practices.
• Manage service provider workforce and subcontractors.
• Provide uninterrupted, professional, and friendly greetings and guidance to visitors during site opening hours.
• Operate the information office, providing mandatory safety, security, and building information to visitors.
• Answer visitor questions and fulfil administrative requests.
• Perform locally agreed administrative work (mailing, event registration, etc.).

What You’ll Need:

• Experience in facility management, administration, or reception roles.
• Experience in a corporate or industrial environment.
• Strong organizational, communication, and customer service skills.
• Fluent Polish and very good English skills.
• Ability to work independently and collaboratively.
• Knowledge of health, safety, and environmental standards.
• Solution & outcome-based attitude.

What We Offer:

• Fully onsite role (working hours: 8:00 - 16:00)
• Temporary contract - maternity leave cover
• Opportunities for learning and professional growth within CBRE GWS.
• Comprehensive benefits package, including private medical care, sports card co-financing, and life insurance.
• Employee referral program with rewards for successful recommendations.