Facilities Coordinator

Jones Lang LaSalle Incorporated; Kraków; Hybrid; PLN 50,000 - 65,000; Full time

Benefits offered by this job

Permanent contract

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Hybrid work environment

Job summary

Jones Lang LaSalle Incorporated in Kraków, Poland, seeks a Facilities Coordinator to support the Facilities Manager in operations, maintenance, vendor oversight, procurement, and helpdesk tasks. The role includes administrative support to the team and ensuring service quality on-site.

The successful candidate will bring a facilities or related background, strong communication skills, and the ability to manage multiple priorities in a hybrid work environment.

Qualifications

• Background in facilities management, property management, hospitality, or a related operational field.
• Knowledge of occupational health and safety requirements and vendor management practices.
• Technical awareness of building systems (HVAC, electrical, fire protection) and building management systems.

Responsibilities

• Deliver outstanding service to on-site clients and stakeholders.
• Support management of contractors and vendors to maintain high standards of work quality.
• Assist with procurement activities including vendor selection and performance monitoring.
• Conduct regular site inspections and safety audits for compliance with health, safety and building standards.
• Manage purchase orders in JLL systems and support budgeting and reporting processes.
• Maintain premises in excellent condition while identifying cost reduction opportunities.
• Support risk management initiatives and business continuity planning.
• Provide regular reporting packages and ensure KPIs and SLAs are met.

Skills

Facilities management

Vendor management

Procurement

Health & safety

Communication

Problem solving

Job description

JLL empowers you to shape a brighter way. Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.

Location: Krakow, Poland

Role Purpose

An exciting opportunity has arisen for a Facilities Coordinator to join JLL’s Integrated Facilities Management business. The Facilities Coordinator will assist the Facilities Manager with operational activities in accounting and finance, maintenance and operations, vendor oversight, purchasing of material, equipment & supplies, occupancy services and helpdesk. The Facilities Coordinator is also required to provide administrative support to the team.

What You’ll Do

• Deliver outstanding service to on-site clients and stakeholders, ensuring their expectations are consistently exceeded
• Support the management and oversight of contractors and vendors to maintain high standards of work quality and service delivery
• Assist with procurement activities, including vendor selection and ongoing performance monitoring
• Conduct regular site inspections and safety audits to ensure compliance with health and safety procedures and building standards
• Manage purchase orders accurately in JLL systems and support financial processes to maintain budget control and reporting accuracy
• Maintain premises in excellent condition, implementing best practice operations and identifying opportunities for cost reduction and service improvement
• Contribute to risk management initiatives, including business continuity planning and incident reporting procedures
• Support the delivery of regular reporting packages and ensure all key performance indicators and service level agreements are met

What We’re Looking For

• Background in facilities management, property management, hospitality, or a related operational field
• Knowledge of occupational health and safety requirements, critical facilities operations, and vendor management practices
• Technical awareness of building systems such as HVAC, chillers, fire protection, electrical and mechanical systems, or building management systems
• Strong problem-solving skills with the ability to navigate ambiguity and deliver practical solutions in dynamic environments
• Excellent communication and interpersonal skills, with the ability to engage confidently with clients, team members, and external vendors
• Self-motivated, energetic, and goal-oriented mindset with a focus on achieving performance targets
• Flexibility and adaptability to respond effectively to changing priorities and manage multiple tasks simultaneously
• Collaborative team player with a client-first approach and commitment to delivering high-quality service

What You Can Expect From Us

• Competitive Rewards & Benefits: Permanent contract, private healthcare, cafeteria system, life insurance, and employee assistance program
• Flexible Work Environment: Hybrid working model
• Career Development & Growth: Robust development opportunities with 80% employee participation in structured programs, AI upskilling, and professional training
• Stability & Recognition: 78% employee recommendation rate, recognized for 18 consecutive years as one of the World's Most Ethical Companies
• Inclusive & Supportive Culture: Strong commitment to Diversity, Equity & Inclusion across multiple employee resource groups and initiatives
• Global Perspective: 60 nationalities and 40 languages represented, offering rich cultural exchange and collaboration opportunities
• Location: On-site –Krakow, POL

Jones Lang LaSalle ("JLL") is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail].