Facilities Coordinator: Hybrid Role with Growth & Impact

JLL; Kraków; Hybrid; PLN 72,000 - 100,000; Full time

Benefits offered by this job

Private healthcare

Cafeteria system

Life insurance

Employee assistance program

Job summary

JLL Kraków is seeking a Facilities Coordinator to join our Integrated Facilities Management team. You’ll support the Facilities Manager with operational activities, vendor oversight, procurement, and helpdesk functions, while providing essential administrative support to the team.

You’ll contribute to safety, cost control, and service delivery by coordinating contractors, maintaining premises, and assisting with reporting and compliance in a dynamic facility environment.

Qualifications

• Background in facilities management, property management, hospitality, or related operational field.
• Knowledge of occupational health and safety requirements and vendor management practices.
• Experience with procurement and contractor oversight.

Responsibilities

• Deliver on-site service to clients and stakeholders, meeting expectations.
• Support management and oversight of contractors and vendors to ensure quality.
• Assist with procurement and vendor selection; monitor performance.
• Conduct site inspections and safety audits to ensure compliance.
• Manage purchase orders and support budgeting and reporting.
• Maintain premises and implement cost-saving and service-improvement initiatives.
• Support risk management, business continuity, and incident reporting.
• Assist with regular reporting and KPI/SLA tracking.

Skills

Facilities management

Vendor management

Health & safety

Building systems knowledge

Communication skills

Problem solving

Budget awareness

Job description

JLL Kraków is seeking a Facilities Coordinator to join our Integrated Facilities Management team. You’ll support the Facilities Manager with operational activities, vendor oversight, procurement, and helpdesk functions, while providing essential administrative support to the team.

You’ll contribute to safety, cost control, and service delivery by coordinating contractors, maintaining premises, and assisting with reporting and compliance in a dynamic facility environment.