Executive Office & Operations Specialist

LIXIL; Polska; On-site; PLN 52,000 - 80,000; Full time

Job summary

GROHE Polska Sp.zo.o. in Warsaw is seeking an Administration Specialist to ensure smooth office operations and effective communication with external entities. The role focuses on reception duties, supplier coordination, document handling, and meeting logistics.

The successful candidate will have 3-5 years in a similar role, fluent Polish and strong English, and proven organizational and communication skills to support daily office functions.

Qualifications

• 3-5 years of experience in a similar administrative role.
• Fluent in Polish with strong English language skills.
• Strong organizational skills with the ability to prioritize tasks independently.
• Clear, persuasive written and verbal communication skills.
• Adaptable with the ability to handle diverse duties.

Responsibilities

• Operate reception and be the main contact for guests and partners.
• Manage office operations, including supplies and groceries.
• Coordinate with service providers and building management.
• Handle incoming/outgoing mail and courier shipments.
• Oversee contract workflow from entry to board signatures.
• Create reports/presentations tailored to company needs.
• Plan and host business meetings, including logistics and catering.

Skills

Polish & English language proficiency

Organizational skills

Communication skills

Adaptability

Job description

GROHE Polska Sp.zo.o. in Warsaw is seeking an Administration Specialist to ensure smooth office operations and effective communication with external entities. The role focuses on reception duties, supplier coordination, document handling, and meeting logistics.

The successful candidate will have 3-5 years in a similar role, fluent Polish and strong English, and proven organizational and communication skills to support daily office functions.