Administrative Specialist - Mailroom & Reception

MOL; Gdańsk; On-site; PLN 45,000 - 65,000; Full time

Benefits offered by this job

Healthcare

Company Social Benefits Fund

Employer-funded group insurance with a

Performance bonuses

Job summary

MOL Polska is looking for an Administrative Specialist to ensure the smooth operation of the mailroom and reception. You will manage correspondence, invoices, archiving, stamps, and visitor registration while supporting business units across the company.

Required: at least 1 year in an office or admin role, strong MS Office, English fluency, and excellent organizational skills. SAP GOP knowledge is a plus. This is a full-time, on-site role in Poland.

Qualifications

• Master's degree required.
• Experience in an office, reception, or administrative role.
• Strong MS Office and document management skills.
• Excellent organizational and communication abilities.
• Fluent English communication in speech and writing.

Responsibilities

• Handle incoming and outgoing correspondence, including registering and dispatching items.
• Process invoices outside KSeF, including registration, scanning into the VIM system and distribution.
• Cooperate with the external archive and maintain relevant registers.
• Manage company stamps: ordering, record-keeping and disposal.
• Order envelopes and support minor printing-related admin tasks.
• Handle administrative matters referred to the Company's office.
• Enter documentation related to inspections into the electronic system and ensure workflow.
• Provide admin support for visitors, including registration and access passes.
• Collaborate with business units on day-to-day admin tasks.

Skills

Office experience

Reception duties

Document management

MS Office

Organisational skills

Time management

Problem solving

Attention to detail

Independent worker

Communication skills

English proficiency

Education

Master's Degree

Tools

VIM system

SAP GOP

Job description

MOL Polska is looking for an Administrative Specialist to ensure the smooth operation of the mailroom and reception. You will manage correspondence, invoices, archiving, stamps, and visitor registration while supporting business units across the company.

Required: at least 1 year in an office or admin role, strong MS Office, English fluency, and excellent organizational skills. SAP GOP knowledge is a plus. This is a full-time, on-site role in Poland.