Operations & Office Specialist — Flexible Hours, Perks

Holisticon; Wrocław; Hybrid; PLN 73,000 - 89,000; Full time

Benefits offered by this job

Luxmed

Multisport

Life insurance (Nationale Nederlanden)

Personal Training Budget

Passion Day – extra day off

Flexible working hours

2 extra monitors and accessories

Job summary

Holisticon Connect in Wrocław is seeking an experienced Office Administrator to ensure smooth daily operations and maintain office facilities. You will handle equipment, supplies, documentation, and vendor coordination, while supporting safety, HR administration, and office events.

The role requires 2 years in an administrative setting, fluent Polish and English (B2), and strong MS Office skills. A proactive, organized professional will thrive in a changing environment.

Qualifications

• 2 years of experience in administrative or office roles.
• Fluent Polish and English (minimum B2).
• Proficient in MS Office, including Excel.
• Experience with vendors and external service providers.
• Ability to prepare reports and administrative records.
• Interest or experience in facility and office space management.
• Adaptable, self-organized and detail-oriented, with ownership of tasks.

Responsibilities

• Ensure smooth day-to-day operation of the Wrocław office.
• Manage office equipment and coordinate purchases of supplies.
• Monitor office condition and coordinate repairs and maintenance.
• Maintain administrative documentation and archiving.
• Support vendor relations and building management, including invoices.
• Coordinate safety inspections and regulatory activities.
• Provide administrative support for employee benefits and events.

Skills

Polish (B2)

English (B2)

Time management

Teamwork

Tools

MS Office (Excel)

Job description

Holisticon Connect in Wrocław is seeking an experienced Office Administrator to ensure smooth daily operations and maintain office facilities. You will handle equipment, supplies, documentation, and vendor coordination, while supporting safety, HR administration, and office events.

The role requires 2 years in an administrative setting, fluent Polish and English (B2), and strong MS Office skills. A proactive, organized professional will thrive in a changing environment.