Administrative & Mailroom Specialist

MOL; Województwo pomorskie; Hybrid; PLN 52,000 - 78,000; Full time

Benefits offered by this job

Healthcare

Company social fund

Employer-provided group insurance with

Job summary

MOL Polska is seeking an Administrative Specialist to ensure efficient operation of the mailroom and reception. You will manage correspondence, coordinate couriers, and support business units with day-to-day tasks.

Requirements include at least 1 year in an office or service role, strong MS Office skills, and fluent English. SAP GOP knowledge is a plus. Excellent organizational abilities and a collaborative mindset are essential.

Qualifications

• At least 1 year of professional experience in an office, reception, administrative or service management role.
• Knowledge of document workflow procedures and document management, including archiving, filing, and registering correspondence.
• Very good knowledge of MS Office.
• Proficiency in using computers and office equipment.
• Strong organisational skills and the ability to plan tasks, set priorities and meet deadlines.
• Problem-solving skills."

Responsibilities

• Handling incoming and outgoing correspondence, including receiving, registering, distributing and dispatching items.
• Processing incoming invoices outside KSeF, including registration, scanning into the VIM system and distribution.
• Cooperating with the external archive, including sending and receiving documentation and maintaining registers.
• Ensuring proper management of company stamps, including ordering, record-keeping and disposal.
• Ordering company envelopes and supporting minor printing-related administrative activities.
• Handling administrative matters referred to the Company's office.
• Entering documentation related to inspections carried out by public authorities into the relevant electronic system and ensuring its proper workflow.
• Providing administrative support for visitors, including registration and issuing access passes.
• Cooperating with and supporting business units in day-to-day administrative tasks.

Skills

MS Office

Organisational skills

Communication skills

Problem-solving

Attention to detail

Independent work

Teamwork

English proficiency

Education

Master's Degree

Tools

MS Office

Job description

MOL Polska is seeking an Administrative Specialist to ensure efficient operation of the mailroom and reception. You will manage correspondence, coordinate couriers, and support business units with day-to-day tasks.

Requirements include at least 1 year in an office or service role, strong MS Office skills, and fluent English. SAP GOP knowledge is a plus. Excellent organizational abilities and a collaborative mindset are essential.