Front Desk & Office Operations Specialist

RXO; Wrocław; On-site; PLN 58,000 - 67,000; Full time

Benefits offered by this job

Private medical care

Sport package

Group life insurance

Onsite English classes

E-learning access

Diverse and inclusive culture

Community service day

Career growth programs

Job summary

RXO Poland is seeking an Administrator, Office and Reception Operations to be the first contact for visitors and callers, delivering essential administrative support to keep the Poland office running smoothly.

The role requires 1+ years in a similar position, strong MS Office skills, and fluency in English and Polish. It is a full-time, in-office position with standard business hours and opportunities to support events and travel arrangements.

Qualifications

• 1+ years in administrative, receptionist, or office support role.
• Excellent verbal and written English and Polish.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and general office equipment.
• Ability to work independently and as part of a team.
• Discretion and ability to handle confidential information.
• Customer service oriented with a professional demeanor.
• Attention to detail and problem solving.
• Proactive with good interpersonal skills.

Responsibilities

• Manage the reception area, greeting and directing visitors, and handling general inquiries.
• Sort and distribute incoming mail and packages; prepare outgoing mail and shipments.
• Schedule and coordinate meetings, appointments, and conference room bookings.
• Order and maintain office supplies; manage vendor relationships.
• Assist with travel arrangements and expense reports.
• Provide onboarding support for new employees and prepare workspaces.
• Liaise with IT and facility teams for maintenance requests.
• Support basic bookkeeping tasks and data entry as needed.

Job description

RXO Poland is seeking an Administrator, Office and Reception Operations to be the first contact for visitors and callers, delivering essential administrative support to keep the Poland office running smoothly.

The role requires 1+ years in a similar position, strong MS Office skills, and fluency in English and Polish. It is a full-time, in-office position with standard business hours and opportunities to support events and travel arrangements.