Office & Administration Specialist

LIXIL; Polska; On-site; PLN 52,000 - 80,000; Full time

Job summary

GROHE Polska Sp.zo.o. in Warsaw is seeking an Administration Specialist to ensure smooth office operations and effective communication with external entities. The role focuses on reception duties, supplier coordination, document handling, and meeting logistics.

The successful candidate will have 3-5 years in a similar role, fluent Polish and strong English, and proven organizational and communication skills to support daily office functions.

Qualifications

• 3-5 years of experience in a similar administrative role.
• Fluent in Polish with strong English language skills.
• Strong organizational skills with the ability to prioritize tasks independently.
• Clear, persuasive written and verbal communication skills.
• Adaptable with the ability to handle diverse duties.

Responsibilities

• Operate reception and be the main contact for guests and partners.
• Manage office operations, including supplies and groceries.
• Coordinate with service providers and building management.
• Handle incoming/outgoing mail and courier shipments.
• Oversee contract workflow from entry to board signatures.
• Create reports/presentations tailored to company needs.
• Plan and host business meetings, including logistics and catering.

Skills

Polish & English language proficiency

Organizational skills

Communication skills

Adaptability

Job description

Europe Poland LE_0154-GROHE Polska Sp.zo.o. Employee Assignment Not remote Full Time 1 November 2026

The purpose of the Administration Specialist is to ensure the smooth operation of the office and efficient communication with external entities.

Primary Responsibilities

• Handling reception desk operations and acting as the primary point of contact for guests and business partners.
• Managing office operations, including ordering office supplies and groceries.
• Cooperating with service providers (e.g., cleaning services, plant care providers), building management.
• Handling incoming and outgoing correspondence and courier shipments.
• Coordinating the contract workflow, from system entry to securing board signatures.
• Creating information, reports, and presentations tailored to company requirements.
• Coordinating and hosting business meetings, including logistics, catering, and visitor support.

Location

Warsaw

Qualifications

• Experience from 3-5 years in a similar position.
• Fluent in Polish with strong, professional English language skills.
• Strong organizational skills and ability to prioritize tasks independently.
• Strong communication skills, with an articulate, clear, and persuasive style.
• Adaptability and readiness to handle diverse tasks with a flexible approach to duties.