Executive Office Manager & Personal Assistant (Hybrid)

Aion Bank; Warszawa; On-site; PLN 65,000 - 110,000; Full time

Benefits offered by this job

Individual Development Budget

Flexible work location

VIP-level private medical care

Aion bank account without fee

Co-sponsorship of a Multisport card

Apple MacBook for your work

Healthy snacks in the office

Job summary

A modern digital bank in Warsaw seeks an Office Manager to ensure efficient office operations and support daily activities. The ideal candidate will possess strong organizational skills, experience in office administration, and excellent communication abilities. This role involves managing calendars, overseeing office supplies, and organizing company events. The bank offers an innovative work environment, professional development funds, and VIP private medical care. Candidates are encouraged to apply even if they do not meet all requirements.

Qualifications

• Proven experience in office administration or a similar managerial role.
• Strong organizational and time-management skills.
• Excellent communication and interpersonal skills.
• Problem-solving and decision-making skills.
• Attention to detail.
• Proactive mindset with a can-do attitude and service-oriented approach.

Responsibilities

• Manage calendars of senior team members, organize meetings, appointments and business travel.
• Support relevant executive in daily administrative tasks.
• Oversee daily office operations to ensure a smooth and efficient working environment.
• Supervise reception staff and coordinate daily activities at the front desk.
• Manage office supplies, equipment and other essentials.
• Prepare reports and presentations as needed.
• Coordinate internal communication and announcements.
• Assist with the onboarding process for new employees.
• Monitor contracts and invoices.
• Handle budgeting.
• Organize company events, team-building activities and internal training sessions.
• Liaise with external agencies.

Skills

Office administration experience

Organizational skills

Communication skills

Problem-solving skills

Attention to detail

Fluent in English

Job description

A modern digital bank in Warsaw seeks an Office Manager to ensure efficient office operations and support daily activities. The ideal candidate will possess strong organizational skills, experience in office administration, and excellent communication abilities. This role involves managing calendars, overseeing office supplies, and organizing company events. The bank offers an innovative work environment, professional development funds, and VIP private medical care. Candidates are encouraged to apply even if they do not meet all requirements.