Executive Assistant to Senior Leaders | Hybrid

Bain & Company; Warszawa; Hybrid; PLN 60,000 - 100,000; Full time

Job summary

Bain & Company in Warsaw seeks a Manager’s Assistant to provide high-quality administrative support to senior leaders and their teams in a hybrid workplace. You will master calendar, travel, and workflow coordination to keep executives organized and responsive.

The role demands exceptional organization, proactive problem solving, strong interpersonal skills, and the ability to build trust without always meeting face-to-face. Fluency in English and experience with calendar tools are essential.

Qualifications

• Fluent in English (written and verbal).
• Strong organizational skills and ability to manage multiple priorities.
• Positive, proactive, and solution-oriented mindset.
• Comfortable working independently in a fast-changing hybrid environment.
• Excellent interpersonal, communication, and listening skills.
• Ability to build trust-based relationships without face-to-face interaction.
• Experienced in Microsoft Outlook, Lotus Notes, or Google Calendar.
• Prior experience in a demanding professional setting.
• BA or Master’s degree preferred.

Responsibilities

• Calendar management: manage busy diaries, reschedule meetings, coordinate internal/external meetings, build relationships with clients.
• Travel and logistics: coordinate travel itineraries, visas, and related logistics, support meetings with materials.
• Relationship management: support leaders and colleagues, maintain dashboards and CRM contact data.
• Expenses: process submissions and reconcile statements.

Skills

English fluency

Organization

Communication

Interpersonal skills

Calendar management

Hybrid work adaptability

Education

BA/Master’s degree preferred

Tools

Microsoft Outlook

Lotus Notes

Google Calendar

Job description

Bain & Company in Warsaw seeks a Manager’s Assistant to provide high-quality administrative support to senior leaders and their teams in a hybrid workplace. You will master calendar, travel, and workflow coordination to keep executives organized and responsive.

The role demands exceptional organization, proactive problem solving, strong interpersonal skills, and the ability to build trust without always meeting face-to-face. Fluency in English and experience with calendar tools are essential.