Executive Office Administrator | Travel & Events

Allegro Ltd.; Województwo świętokrzyskie; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Flexible hours

Hybrid work model

Annual bonus

Stock units (RSUs)

Training budget

English classes

Office facilities

Job summary

Allegro Ltd. is seeking a dedicated Administrative Assistant to join our Executive Office Team in Poland.

You will provide comprehensive administrative support to Executive Assistants and engage with internal and external stakeholders to ensure smooth daily operations. The role requires organizing domestic and international travel, handling invoices and expenses, and overseeing documentation workflows across entities.

Qualifications

• 2+ years of experience in administrative support
• Proficiency in English at least B2 (written and spoken)
• Excellent organizational skills with ability to manage multiple priorities
• High degree of independence and ability to meet deadlines
• Strong communication and interpersonal skills to collaborate across the organization
• Proactive, goal-oriented mindset and initiative in tasks
• Sense of responsibility and ownership in driving initiatives to completion

Responsibilities

• Serve as primary administrative support to Executives Assistants and internal/external stakeholders
• Organize and manage complex domestic and international travel and logistics with attention to detail and traveler convenience
• Handle invoice payments and coordinate expense reports ensuring timely submission and compliance
• Oversee signature and documentation workflows across entities ensuring timely execution
• Collaborate with EAs and stakeholders to support team initiatives and company-wide events
• Work with Executive Office Manager to align priorities and maintain organized, efficient agendas
• Own special projects delegated by EAs demonstrating initiative and accountability
• Manage office supply orders and inventory efficiently

Skills

Administrative support

Organization

Communication

Travel logistics

Job description

Allegro Ltd. is seeking a dedicated Administrative Assistant to join our Executive Office Team in Poland.

You will provide comprehensive administrative support to Executive Assistants and engage with internal and external stakeholders to ensure smooth daily operations. The role requires organizing domestic and international travel, handling invoices and expenses, and overseeing documentation workflows across entities.