Executive Admin: Global Travel & Project Coordination

Allegro Ltd.; Poznań; Hybrid; PLN 40,000 - 55,000; Full time

Benefits offered by this job

Hybrid work model

Long-term discretionary incentive plan

Annual bonus

Well-located offices

Cafeteria benefits (fringe benefits)

Job summary

Allegro Ltd. is seeking a dedicated Administrative Assistant to join our Executive Office Team, providing comprehensive support to Executive Assistants and internal/external stakeholders.

You will organize domestic and international travel, handle invoices and expense reports, oversee signature workflows, and support events and special projects while keeping agendas organized. With at least 2 years in administrative support, English at B2, and a proactive, detail‑oriented mindset, you will

Qualifications

• 2+ years of administrative experience in an international environment (preferred).
• Proficient in English at least B2 (written and spoken).
• Strong organizational skills with ability to manage multiple priorities.

Responsibilities

• Act as primary administrative support to the Executive Assistants and stakeholders.
• Organize domestic and international travel and logistics with attention to detail and traveler convenience.
• Handle invoice payments and coordinate expense reports for timely submission and compliance.

Skills

Admin support

English B2

Travel coordination

Invoice processing

Stakeholder collaboration

Office logistics

Tools

Microsoft Office

Travel management software

Job description

Allegro Ltd. is seeking a dedicated Administrative Assistant to join our Executive Office Team, providing comprehensive support to Executive Assistants and internal/external stakeholders.

You will organize domestic and international travel, handle invoices and expense reports, oversee signature workflows, and support events and special projects while keeping agendas organized. With at least 2 years in administrative support, English at B2, and a proactive, detail‑oriented mindset, you will