Strategic Executive Assistant to the C-Suite

Allegro Ltd.; Województwo świętokrzyskie; Hybrid; PLN 90,000 - 130,000; Full time

Benefits offered by this job

Flexible hours (hybrid 4/1)

RSUs – discretionary long-term equity

Annual bonus

Well-located offices with modern tools

Cafeteria benefits plan

English classes

Training budget and internal mobility

Volunteer day

Social events

Job summary

Allegro Ltd. is seeking an Executive Assistant to join our Executive Office team in a hybrid role.

You will provide comprehensive administrative support to the Executive Team, enabling strategic initiatives and ensuring smooth daily operations across a multinational environment. You will manage complex calendars, prepare for meetings, draft executive communications, and coordinate on high-priority projects with diplomacy and efficiency.

Qualifications

• Minimum 3 years of experience supporting Executive Members or C-level managers.
• Experience in international environment preferred.
• Strong interpersonal skills and ability to build relationships across cultures.
• Excellent written and verbal communication.
• High analytical skills with data collection and analysis.

Responsibilities

• Serve as primary point of contact between Executives and stakeholders.
• Manage complex executive calendars and scheduling conflicts.
• Prepare Executives for meetings with agendas and briefings.
• Draft and manage executive-level communications and reports.
• Filter communications to focus executives on strategic decisions.
• Oversee high-priority projects and track progress.
• Coordinate with Executive Office Manager to align on priorities.

Skills

Executive support

Calendar management

Stakeholder comms

Diplomacy

Data collection

Proactive mindset

Cross-cultural sensitivity

Tools

Microsoft Office

Calendar tools

Slack

Job description

Allegro Ltd. is seeking an Executive Assistant to join our Executive Office team in a hybrid role.

You will provide comprehensive administrative support to the Executive Team, enabling strategic initiatives and ensuring smooth daily operations across a multinational environment. You will manage complex calendars, prepare for meetings, draft executive communications, and coordinate on high-priority projects with diplomacy and efficiency.