Executive Office & Travel Coordinator

KALE Recruitment; Województwo wielkopolskie; Presencial; PLN 70 000 - 90 000; Tempo integral

Resumo da oferta

KALE Recruitment seeks an organised Administrative Assistant to support the Poznań office's day-to-day operations. This role blends office and facilities management with travel coordination and executive support to the Managing Director, Poland, and the local team.

The ideal candidate will be reliable, detail-oriented and capable of juggling multiple priorities in a dynamic environment. They should take initiative and maintain a professional, welcoming workplace.

Qualificações

• Fluent Polish and good written/spoken English.
• Experience with calendar management, meeting coordination and travel arrangements.
• Experience with invoice processing and expense documentation.
• Experience in office management or facilities coordination is a plus.

Responsabilidades

• Oversee Poznań office operations, ensuring a smooth and welcoming environment.
• Coordinate office maintenance, supplies, equipment and relationships with vendors.
• Manage office access, visitor arrangements and meetings.
• Organise domestic and international business travel, including bookings.
• Provide day-to-day administrative support to the Managing Director, Poland.

Conhecimentos

Polish language fluency

English communication

Organisational skills

Time management

Ferramentas

Microsoft Office

Outlook

Excel

Descrição da oferta de emprego

KALE Recruitment seeks an organised Administrative Assistant to support the Poznań office's day-to-day operations. This role blends office and facilities management with travel coordination and executive support to the Managing Director, Poland, and the local team.

The ideal candidate will be reliable, detail-oriented and capable of juggling multiple priorities in a dynamic environment. They should take initiative and maintain a professional, welcoming workplace.