Executive Admin & Travel Coordinator

Allegro; Poznań; Hybrid; PLN 55,000 - 85,000; Full time

Benefits offered by this job

Flexible hybrid hours (4/1) with 30+%远

RSU incentive plan based on Allegro.eu

Annual bonus based on performance

Well-located offices and modern work工具

Cafeteria plan fringe benefits

English classes for job-related needs

Training budget and internal learning

Volunteer day

Social events

Job summary

Allegro is seeking a dedicated Administrative Assistant to join our Executive Office Team. You will provide comprehensive administrative support to Executive Assistants, coordinating travel, logistics, invoices, and documentation workflows to ensure smooth daily operations.

The role requires at least 2 years in admin support, strong English (B2), and excellent organizational and communication skills. You will work in a hybrid setup with exposure to international stakeholders and company-wide

Qualifications

• At least 2 years of experience in an administrative support role, preferably within an international environment.
• English proficiency at a minimum B2 level (written and spoken).
• Exceptional organizational skills with ability to manage multiple priorities.

Responsibilities

• Act as primary administrative support to Executive Assistants and stakeholders.
• Organize and manage complex domestic and international travel and logistics.
• Handle invoice payments and coordinate expense reports with minimal supervision.
• Oversee signature and documentation workflows across entities.
• Collaborate with EAs and stakeholders on team initiatives and events, tracking deadlines.
• Coordinate with Executive Office Manager to maintain organized agendas.
• Own special projects delegated by EAs with initiative and accountability.
• Manage office supply orders and inventory efficiently.

Skills

Administrative support

Organizational skills

Multitasking

English B2

Communication skills

Tools

Office 365

Job description

Allegro is seeking a dedicated Administrative Assistant to join our Executive Office Team. You will provide comprehensive administrative support to Executive Assistants, coordinating travel, logistics, invoices, and documentation workflows to ensure smooth daily operations.

The role requires at least 2 years in admin support, strong English (B2), and excellent organizational and communication skills. You will work in a hybrid setup with exposure to international stakeholders and company-wide