Executive Office Admin Specialist - Hybrid & Global Travel

Allegro; Województwo wielkopolskie; Hybrid; PLN 60,000 - 90,000; Full time

Benefits offered by this job

Hybrid work (4/1)

RSU incentive

Annual bonus

Modern offices

Cafeteria plan

English classes

Training budget

Volunteer day

Social events

Job summary

Allegro seeks a dedicated Administrative Assistant to join our Executive Office Team, providing comprehensive administrative support to Executive Assistants and stakeholders. You will organize complex travel, manage invoices and expenses, oversee documentation workflows, and help coordinate team events with attention to detail and accountability.

This hybrid role offers a 4/1 schedule, a discretionary incentive plan based on Allegro.eu shares, and an annual bonus, along with modern offices and a

Qualifications

• At least 2 years of experience in an administrative support role, preferably within an international environment.
• English proficiency at a minimum B2 level (both written and spoken).
• Exceptional organizational skills with a proven ability to manage multiple priorities effectively.
• High levels of independence in completing tasks and meeting deadlines.

Responsibilities

• Act as the primary administrative support to the Executive Assistants and internal/external stakeholders.
• Organize and manage complex domestic and international travel and logistics, ensuring a strong focus on detail, safety, and traveler convenience.
• Handle invoice payments and coordinate expense reports, ensuring timely submission and compliance with minimal or no supervision.
• Oversee signature and documentation workflows across all entities, ensuring timely execution and full process autonomy.
• Collaborate with EAs and stakeholders to provide administrative support for team initiatives and company-wide events, tracking progress against deadlines.
• Work closely with the Executive Office Manager and EAs to align priorities and maintain an organized, efficient agendas.
• Take ownership of special projects delegated by the EAs, demonstrating initiative, accountability, and high attention to detail.
• Manage office supply orders and inventory efficiently.

Skills

Executive support

Organizational skills

Communication

Multitasking

English proficiency

Job description

Allegro seeks a dedicated Administrative Assistant to join our Executive Office Team, providing comprehensive administrative support to Executive Assistants and stakeholders. You will organize complex travel, manage invoices and expenses, oversee documentation workflows, and help coordinate team events with attention to detail and accountability.

This hybrid role offers a 4/1 schedule, a discretionary incentive plan based on Allegro.eu shares, and an annual bonus, along with modern offices and a